Administrative Specialist II, Grade 21, Department of Transportation, Division of Transportation Engineering, Gaithersburg, MD
Administrative Specialist II, Grade 21
Job description
Job Description
CLOSING DATE: JULY 3, 2024
This position is open only to:
(1) Current Montgomery County Government employees;
(2) Montgomery County employee who was affected by reduction-in-force and currently have RIF priority rights;
(3) Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program (LOSAP); or
(4) Active Project SEARCH Interns or former Montgomery County Government Customized Employment Public Interns, or Project SEARCH Interns within 24 months of completion of internship.
About the Montgomery County Department Transportation (MCDOT)
MCDOT's mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters and visitors with transit options and infrastructure that provides seamless transportation services to the public.
WHAT YOU'LL BE DOING:
MCDOT is looking for an Administrative Specialist II . This position will perform complex and technical engineering construction contracts and procurement activities in addition to assisting with performing general professional work in support of Montgomery County Department of Transportation, Division of Transportation Engineering. This position requires some broad knowledge of all functions of County government, particularly procurement and public contracting, as well as some fiscal management, and the ability to provide support to CIP project managers and protocols and serves as a point of contact for contractual and solicitation issues for designated CIP projects.
Duties include, but are not limited to:
- Assist in coordinating the development of contractual agreements with providers/organizations selected as the result of solicitation, County Council action and other funding implements in collaboration with designated Project Managers/Engineers
- Oversee administration of program area contracts, this includes fiscal monitoring and compliance with county contract and procurement regulations
- Assist Project Managers/Engineers draft contract documents such as RFPs, IFBs, bridge contracts, public entity contracts, amendments and memos to procurement.
- Support Personnel management with insurance compliance of contracts
- Serve as a liaison with other departments/agencies/contractors/consultants
- Contract management, monitoring and administration
- Program Management, prepare reports, reconcile financial data, track and process invoices and program expenditures.
- You are detail-oriented, organized, timely, and reliable
- You are self-sufficient and a problem-solver who can keep work functions flowing
- You convey information professionally and work well with people at all job levels, from field to management
- You are skilled in using a computer and automated office technology. This may include but is not limited to, knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint, Office 365), SharePoint, Seamless Docs, Adobe Creative Suite products (Acrobat, Photoshop, Illustrator, and InDesign), and online meeting platforms (Zoom, Microsoft Teams, Webex, Adobe Connect, etc.),
To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.
For information about Montgomery County's comprehensive benefit offerings, please visit the MCG Careers Total Rewards webpage and check out our competitive benefits!
Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to ...@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.
Minimum Qualifications
Education : Graduation from an accredited college or university with a Bachelor's Degree.
Experience : Two (2) years of professional administrative experience related to procurement, contract administration, or other related field.
Substitutions :
- EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
- EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.
- Licenses, Registrations, Certifications, or Special Requirements: None.
Preferred Criteria
There are NO Preferred Criteria Assessments . All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated "Qualified", placed on the eligible list, and may be considered for an interview. Employees meeting minimum qualifications of the same grade or higher will be placed on the Eligible List as a "Transfer" candidate and may be considered for an interview.
Preference for interviews will be given to applicants with experience in the following:
- Experience in working with staff of diverse technical and managerial background to develop and facilitate documents.
- Experience and knowledge of the Montgomery County rules and regulations of procurement, and handling financial processes including Oracle Financial Systems
- Experience in planning, organizing, and prioritizing responsibilities.
- Experience in the use of personal computer operating systems and applications such as Microsoft Office Suite
- Experience with collaborative software products utilizing digital signatures such as Sharepoint, Seamless Docs, Adobe Sign and Docusign.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume .
Minimum Salary 63642
Maximum Salary 101175
Currency USD