Project Coordinator

Kelly Services is currently seeking a Project Coordinator for one of our top clients in Blue Ash, OH.

KEY JOB RESPONSIBILITIES:

• Provide administrative support for franchise two to three Senior Director s Coordination of franchise meetings events, both on off-site
• Will collaborate with all R D Leadership to coordinate meetings with a West Coast affiliate.
• This will include working with administrative support at that affiliate to confirm agenda / travel arrangements as well as communicating with CWT to arrange travel and hotel requirements and communicating with the key team members to relay critical meeting information.
• Provide project updates, help maintain project schedules, budgets, etc.
• Will include scheduling project related meetings for the clients Leadership Team, which includes communication to internal / external team, travel arrangements, correspondence with surgeons and/or assistants, logistics, etc.
• Manage complex travel accommodations and coordinate complex meeting schedules to ensure all internal and external stakeholders can attend necessary portions of concurrent meetings.
• Represent company by displaying superior communication skills with internal / external candidates and act as on-site coordinator for interviews / on-boarding activities.
• Will be the central point of communication with our candidates for hire.
• Ordering office supplies, on-boarding supplies for new team members, coordination of start dates, badging access, and training needs with IT, Security, and Training Teams Preparation reconciliation of expense reports in a timely manner
• Preparation of presentation materials utilizing word processing graphics software.
• Maintenance of appointment calendars, organizational charts, and job descriptions
• Correspondence of general nature from marginal notes verbal communication
• Processing or assistance with human resources HRS forms as needed.
• Facilitate communication flow throughout franchise; coordinate office moves for franchise associates.
• Act as liaison between staff / associates / other departments director / manager
• Assure that requests are handled efficiently, effectively courteously.
• Work closely with other R D support associates.
• Establish, organize, and maintain franchise files to comply with Corporate Record Retention Policy Interface with other facilities, suppliers contractors as required.
• Business applications, ARIBA and eMarketplace [Global Purchasing , Concur Travel and Expense Reporting

EXPERIENCE

• High School diploma required; 2-year degree in business, technical or equivalent job experience preferred.
• 5 - 10 years of progressive administrative experience; product development organizational experience a plus
• Must have experience supporting Senior level staff.
• Experience in a fast-paced, team-based work environment.
• Interpersonal skills to deal effectively with internal external customers - all levels.
• Highly proficient in all MS Office products and Outlook

Important information: This position is recruited by a remote Kelly office, not your local Kelly branch. Applicants must be legally permitted to work in the United States.

Why Kelly ?

The Managed Solutions practice within Kelly Outsourcing and Consulting Group (KellyOCG ) is one focus within the full array of Kelly Services workforce solutions.

Kelly Services has transformed from the staffing industry pioneer to a leading workforce solutions provider. KellyOCG is the distinguished outsourcing and consulting segment of Kelly Services, known for applying a forward-looking approach that enables companies to make strategic workforce planning decisions that impact their business and competitive advantage.

The Managed Solutions practice area of KellyOCG is dedicated to partnering with clients to architect and implement solutions that put them in a position to meet their operational obligation to their organization and freedom to focus on their more strategic business needs.

As a Kelly Services employee, you will have access to numerous perks, including:

• Vacation and sick pay
• Paid holidays
• 401(k) plan
• Group medical, vision, dental, life, and short-term disability insurance options
• Kelly Discounts on goods and services, auto and home insurance, and tuition at Kelly partner schools
• Kelly Learning Center offers free courses and trainings
• Weekly pay

About Kelly Services

As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit kellyservices.com and connect with us on FacebookLinkedIn and Twitter

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.