Administrative Assistant, School Counseling, Loudoun County Public Schools, Ashburn, VA
Loudoun County Public Schools -
Ashburn, VA,
US
Administrative Assistant, School Counseling
Date Posted: 2024-06-19
Job description
Job Overview
An employee in this position is responsible for providing clerical services in School Counseling Office. Employees type correspondence, process various reports and information, greet visitors, answer telephone inquiries, and maintain files and records. The work involves handling and processing confidential information and directs students that require assistance. All important aspects of the work are subject to established procedures.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
Qualifications
Below are the qualifications for this position:
Physical Requirements
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to: Principal
FLSA status: Non-Exempt
Months/Days/Hours: 10 months, 198 days, 8 hours
Salary Level: Universal 6
Salary Scale:
Salary Range: $23.46 - $24.94
An employee in this position is responsible for providing clerical services in School Counseling Office. Employees type correspondence, process various reports and information, greet visitors, answer telephone inquiries, and maintain files and records. The work involves handling and processing confidential information and directs students that require assistance. All important aspects of the work are subject to established procedures.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:
- Plans, initiates, and organizes administrative activities within the School Counseling Office.
- Services as the administrative assistant to the director of school counseling and support the school counselors.
- Manages inquiries made by parents, staff members, and visitors. Responds to the inquiries at the assistant level and provides the remaining to the director or the counselor.
- Prepares and or reviews correspondence requested by the director.
- Assists in the preparation of transcripts and college admission documentation.
- Conducts research requested by the director or school counselors.
- Assembles and maintains the student's scholastic record.
- Prepares and processes various reports and information requested by the director.
- Retrieves and manipulates student information to create local, state, and federal required reports.
- Maintains files and records to include hardcopies and electronic files.
- Manages the Master Schedule for the School Counseling Office.
- Assists with enrolling students into the Student Information System manually or processes the online pre-registration; refers students to the Welcome Center and special education services; collects legal documents to maintain accurate data; assists families with activating ParentVUE system.
- Serves as the backup to the registrar and serves as the backup in the absence of the registrar or during high volume periods.
- Stays current on pupil accounting changes/requirements at the state and local level.
- Provides general office assistance to other school personnel.
Qualifications
Below are the qualifications for this position:
- High School diploma or GED required
- Demonstrates effective oral and written communication skills
- Strong organization and interpersonal and decision-making skills
- Ability to make all families feel welcome in the school and the community
- Ability to work efficiently and ensure accurate data entry
- Exceptional customer support skills
- Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
- Ability to work in a very fast pace and ability to multitask is a must
- Knowledge of the Student Information System and the complexities of the many different reporting requirements
Physical Requirements
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to: Principal
FLSA status: Non-Exempt
Months/Days/Hours: 10 months, 198 days, 8 hours
Salary Level: Universal 6
Salary Scale:
Salary Range: $23.46 - $24.94