Office Coordinator, Virginia Department of Human Resource Management, Charlottesville, VA
Virginia Department of Human Resource Management -
Charlottesville, VA,
US
Office Coordinator
Date Posted: 2024-06-17
Job description
Office Coordinator
Job no: 5018461
Work type: Full-Time (Salaried)
Location: Charlottesville, Virginia
Categories: Administrative Services
Title: Office Coordinator
State Role Title: General Administration Supv. I/Coord. I
Hiring Range: $45,000 - $60,000
Pay Band: 4
Agency: Department of Energy
Location: Min Mining/Geo & Min Resources
Agency Website: www.energy.virginia.gov
Recruitment Type: General Public - G
Job Duties
Are you knowledgeable of office management methods, practices, and procedures? Do you have experience providing administrative support to a diverse group of individuals? Then look no further! The Virginia Department of Energy, Geology and Mineral Resources program, is seeking an Office Coordinator to provide office management, administrative support, and grant support services to the program area. The successful candidate will serve as an office manager, perform administrative functions, provide customer service, handle procurement tasks, and support the administration of grants and contracts.
Minimum Qualifications
The successful candidate should have the following knowledge, skills, abilities, and experience in order to qualify for this position:
Knowledge of office management theories and practices
Ability to create documents and spreadsheets and maintain digital and hard copy information and files
Ability to track budgets, contracts, and expenses
Ability to ensure the proper operation of office equipment including copiers, scanners, and telephones
Ability to procure needed supplies and equipment, and perform administrative tasks to support division operations
Ability to serve as first point-of-contact for customers and process the orders of maps and publications
Ability to maintain personnel records and other proprietary records confidentially, and to ensure compliance with records retention and FOIA requirements
Ability to compose correspondence and communicate effectively with staff, building staff, and the general public
Considerable training related to office operations and management
Experience working in an office environment and providing diverse administrative support
A valid driver's license with a good driving record
The individual accepted for employment will have to pass a drug test and successfully complete reference checks as part of the Virginia Energy pre-employment process.
Additional Considerations
Experience with accounting practices, budget tracking, designing spreadsheets in Microsoft Excel, and customer service is preferred
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position will close on June 27, 2024, at 11:55 p.m. To be considered, please submit a state employment application, or resume, online at A hiring manager/human resources will review all applications received and select candidates who most closely meet the established criteria for interviews.
Virginia Energy is an Equal Opportunity Employer by both policy and practice, therefore prohibits discrimination on basis of sex, color, national origin, sexual orientation, gender identity, age, veteran status, political affiliation or disability in the recruitment, selection and hiring of our workforce.
As a certified V3 organization, Virginia Energy honors the Commonwealth's veterans hiring preference. AmeriCorps, Peace Corps and other National Service Alumni are also encouraged to apply.
Applicants requiring reasonable accommodation for any part of the application process, or any part of the remaining hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Contact Information
Name: Human Resources
Phone: 804-###-####
Email: ...@energy.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-###-####.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 13 Jun 2024 Eastern Daylight Time
Applications close: 27 Jun 2024 Eastern Daylight Time
Job no: 5018461
Work type: Full-Time (Salaried)
Location: Charlottesville, Virginia
Categories: Administrative Services
Title: Office Coordinator
State Role Title: General Administration Supv. I/Coord. I
Hiring Range: $45,000 - $60,000
Pay Band: 4
Agency: Department of Energy
Location: Min Mining/Geo & Min Resources
Agency Website: www.energy.virginia.gov
Recruitment Type: General Public - G
Job Duties
Are you knowledgeable of office management methods, practices, and procedures? Do you have experience providing administrative support to a diverse group of individuals? Then look no further! The Virginia Department of Energy, Geology and Mineral Resources program, is seeking an Office Coordinator to provide office management, administrative support, and grant support services to the program area. The successful candidate will serve as an office manager, perform administrative functions, provide customer service, handle procurement tasks, and support the administration of grants and contracts.
Minimum Qualifications
The successful candidate should have the following knowledge, skills, abilities, and experience in order to qualify for this position:
Knowledge of office management theories and practices
Ability to create documents and spreadsheets and maintain digital and hard copy information and files
Ability to track budgets, contracts, and expenses
Ability to ensure the proper operation of office equipment including copiers, scanners, and telephones
Ability to procure needed supplies and equipment, and perform administrative tasks to support division operations
Ability to serve as first point-of-contact for customers and process the orders of maps and publications
Ability to maintain personnel records and other proprietary records confidentially, and to ensure compliance with records retention and FOIA requirements
Ability to compose correspondence and communicate effectively with staff, building staff, and the general public
Considerable training related to office operations and management
Experience working in an office environment and providing diverse administrative support
A valid driver's license with a good driving record
The individual accepted for employment will have to pass a drug test and successfully complete reference checks as part of the Virginia Energy pre-employment process.
Additional Considerations
Experience with accounting practices, budget tracking, designing spreadsheets in Microsoft Excel, and customer service is preferred
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position will close on June 27, 2024, at 11:55 p.m. To be considered, please submit a state employment application, or resume, online at A hiring manager/human resources will review all applications received and select candidates who most closely meet the established criteria for interviews.
Virginia Energy is an Equal Opportunity Employer by both policy and practice, therefore prohibits discrimination on basis of sex, color, national origin, sexual orientation, gender identity, age, veteran status, political affiliation or disability in the recruitment, selection and hiring of our workforce.
As a certified V3 organization, Virginia Energy honors the Commonwealth's veterans hiring preference. AmeriCorps, Peace Corps and other National Service Alumni are also encouraged to apply.
Applicants requiring reasonable accommodation for any part of the application process, or any part of the remaining hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Contact Information
Name: Human Resources
Phone: 804-###-####
Email: ...@energy.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-###-####.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 13 Jun 2024 Eastern Daylight Time
Applications close: 27 Jun 2024 Eastern Daylight Time