Senior Legal Secretary, Lowenstein Sandler, Washington, DC
Lowenstein Sandler -
Washington, DC,
US
Senior Legal Secretary
Date Posted: 2024-06-16
Job description
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Lowenstein Sandler is seeking a Legal Secretary for its Washington, DC office to perform legal secretarial duties. Although the schedule is 9:00 a.m. - 5:30 p.m., Monday-Friday, flexibility with regard to work schedule is required. This position will sit in our Washington, DC office and currently offers a hybrid work opportunity.
Essential Job Requirements:
Skills, Knowledge, and Abilities:
Office Location: Washington, DC
Schedule: Full-time, Monday - Friday, 9:00 AM - 5:30 PM
Amount of Travel Required: 0
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Lowenstein Sandler is seeking a Legal Secretary for its Washington, DC office to perform legal secretarial duties. Although the schedule is 9:00 a.m. - 5:30 p.m., Monday-Friday, flexibility with regard to work schedule is required. This position will sit in our Washington, DC office and currently offers a hybrid work opportunity.
Essential Job Requirements:
- Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties.
- Process daily mail (open, date stamp and route).
- Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
- Draft/revise routine correspondence and documents.
- From handwritten notes, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested.
- Operate office equipment such as printers, , photocopying machines and pdf scanners. Ensure they are available for use (e.g. filled with paper, etc.).
- Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools.
- Schedule meetings and notify all parties involved; remind participants of meetings.
- Assist with court filings or other department-specific tasks.
- Enter important dates on department calendar.
- Remind attorneys of deadlines for filings, Federal Express packages, etc.
- Create new client matter accounts (conflict checks, intakes, retainer letter and file opening).
- Maintain contact lists for client matters.
- Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
- Enter attorneys' time.
- Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
- Prepare travel arrangements for attorneys and for clients, if needed.
- Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits.
- Accept change and work to incorporate change into daily work environment.
- Clarify tasks; confirm understanding.
Skills, Knowledge, and Abilities:
- A minimum of 2-3 years of legal secretary experience is required; experience in a law firm preferred;
- Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software and client relationship management software.
- Excellent verbal communication skills are necessary;
- Well-developed and professional interpersonal skills; ability to interact effectively with people;
- An orientation to client service and ability to work in a team environment;
- Strong organizational skills and time management skills;
Office Location: Washington, DC
Schedule: Full-time, Monday - Friday, 9:00 AM - 5:30 PM
Amount of Travel Required: 0
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.