GM Administrative Assistant, CareerBuilder-US, Marengo, OH
CareerBuilder-US -
Marengo, OH,
US
GM Administrative Assistant
Date Posted: 2024-06-18
Job description
General Summary:
Responsible for overseeing all administrative needs within the Distribution Center
Coordinates and maintains records and reports for the Distribution Center
Supports management staff in assigned project based work.
Principal Duties & Responsibilities:
1
Completes and distributes daily, weekly and monthly productivity reports as required for all departments and off-site facilities.
2
Coordinates services with vendors as needed.
3
Administers payment for various invoices and expense accounts.
4
Sorts and distributes correspondence for the Regional Vice President of Distribution
Monitors and assists with incoming telephone calls.
5
Assists in various projects within the DC office operation.
6
Maintains office files.
7
Maintains confidentiality of sensitive information.
8
Manages the front desk which includes greeting visitors, printing badges and verifying associates have their badge.
9
Assists with scheduling interviews, collecting applications and printing applications.
10
Follows set safety procedures and guidelines to maximize personal safety.
11
Maintains an organized work area and promotes a safe working environment.
12
Follows all Company policies and procedures.
13
All other duties as assigned.
Position Requirements Education:
High School preferred
Experience: 2 years administrative assistant experience or equivalent
Must have a working knowledge of Excel and Word, capable of creating and manipulating spreadsheets and must be able to type 25+ words per minute.
Physical Requirements: Able to perform essential functions of the job, with or without reasonable accommodation
The Team Member should have adequate fitness level to meet the demands of frequent lifting, walking, standing, moderate climbing, occasional sitting, stooping and kneeling with or without reasonable accommodation.
Working Conditions:
Team Member will work in a climate controlled (office) atmosphere; however there may be frequent exposure to the Distribution Center (non-climate controlled)
Team Member may also be exposed to moving mechanical parts or equipment, fumes and airborne particles as regulated by OSHA
Associates may normally be exposed to and required to perform the handling, packaging, processing, storage, disposal or transport of hazardous materials, the operation of a motor vehicle, palletized equipment, machinery or power tools, repairing, maintaining or monitoring the performance or operation of any equipment, where the malfunction or disruption of which could result in injury or property damage, the operation, maintenance or oversight of infrastructure including, but not limited to, electric, gas, and water utilities, power generation or distribution and the extraction, compression, processing, handling, packaging, storage, disposal, treatment or transport of potentially volatile, flammable, combustible chemicals.
Availability:
Team Member will perform shift work and must be willing to work overtime, weekends and/or holidays
Critical Skills Communication Skills: Must be able to effectively communicate with co-workers and management team.
Customer Focus:
Dedicated to providing the highest quality products and services, which meet or exceed the needs and requirements of internal and external customers
Dynamic: Works hard, is enthusiastic and eager to succeed
Initiates action and makes decisions
Flexible: Adapts readily to new situations and ways of working
Is able to cope with changing demands or objectives
Problem Solving: Identifies problems and finds solutions to them
Isolates problem areas and uses appropriate techniques to solve them.
Quality Conscious:
Is committed to achieving and maintaining high standards
Ensures own work is correct
Relationship Management: Develops effective relations and works cooperatively as part of a team
Builds rapport easily and relates well to all types of people both inside and outside the organization
Willingly shares resources and information with other Team Members
Defines success in terms of the whole team and recognized the contributions of others
Reliable: Consistent and dependable
Follows supervisors instructions
Respects Company policies and procedures
Results Driven: Takes initiative and engages in work activities that are clearly defined and communicated end results
Safety Conscious: Does not put self or others at risk of injury
Must be aware of personal responsibility in safety of themselves and others and acts accordingly
Organizational Competencies:
A competency is a characteristic of a Team Member that contributes to successful job performance and the achievement of company goals and objectives
Organizational Competencies are the behaviors, skills, knowledge, and abilities of Team Members that have a significant impact on Family Dollar s organizational results
Customer Focus: Dedicated to providing the highest quality products and services which meet or exceed the needs and requirements of internal and external customers
Understands customers expectations and utilizes that knowledge to continuously improve products and services
Makes decisions and takes action with end users in mind
Establishes and maintains effective relationships with internal and external customers and gains their trust and respect.
Results Driven:
Takes initiative and engages in work activities that have clearly defined and communicated end results
Prioritizes work appropriately and ensures that the most important tasks are completed expediently.
Anticipates barriers to progress and takes appropriate action without waiting for direction
Follows through to ensure that tasks are completed with a sense of urgency
Drives self and others for results, and looks for opportunities to increase effectiveness and reduce costs
Communication Skills: Shares and expresses thoughts in a clear and effective manner through verbal and written communication skills
Exhibits effective listening skills and interacts positively with others
Is diplomatic, tactful and professional in all communication and resolves conflicts in a cooperative manner
Presents ideas articulately and persuasively in both formal and informal settings
Problem Solving/Decision Making: Uses sound judgment and common sense to make competent, timely and effective decisions.
Gathers and analyzes relevant information and takes appropriate action
Uses knowledge and experience to understand issues and chooses the best course of action
Looks beyond the initial/surface problems to identify root causes
Takes accountability for decisions, actions and results
Job Knowledge: Understands how businesses work and keeps up with trends affecting current job and the organization as a whole
Demonstrates the skills and expertise needed for success and is thorough, accurate and efficient while performing all job functions
Learns quickly and analyzes successes and failure to enhance job performance
Relationship Management: Develops effective relationships and works cooperatively as part of a team
Builds rapport easily and relates well to all types of people both inside and outside the organization
Involves others in setting objectives and making decisions
Willingly shares resources and information with other team members
Defines success in terms of the whole team and recognizes the contributions of others.
Responsible for overseeing all administrative needs within the Distribution Center
Coordinates and maintains records and reports for the Distribution Center
Supports management staff in assigned project based work.
Principal Duties & Responsibilities:
1
Completes and distributes daily, weekly and monthly productivity reports as required for all departments and off-site facilities.
2
Coordinates services with vendors as needed.
3
Administers payment for various invoices and expense accounts.
4
Sorts and distributes correspondence for the Regional Vice President of Distribution
Monitors and assists with incoming telephone calls.
5
Assists in various projects within the DC office operation.
6
Maintains office files.
7
Maintains confidentiality of sensitive information.
8
Manages the front desk which includes greeting visitors, printing badges and verifying associates have their badge.
9
Assists with scheduling interviews, collecting applications and printing applications.
10
Follows set safety procedures and guidelines to maximize personal safety.
11
Maintains an organized work area and promotes a safe working environment.
12
Follows all Company policies and procedures.
13
All other duties as assigned.
Position Requirements Education:
High School preferred
Experience: 2 years administrative assistant experience or equivalent
Must have a working knowledge of Excel and Word, capable of creating and manipulating spreadsheets and must be able to type 25+ words per minute.
Physical Requirements: Able to perform essential functions of the job, with or without reasonable accommodation
The Team Member should have adequate fitness level to meet the demands of frequent lifting, walking, standing, moderate climbing, occasional sitting, stooping and kneeling with or without reasonable accommodation.
Working Conditions:
Team Member will work in a climate controlled (office) atmosphere; however there may be frequent exposure to the Distribution Center (non-climate controlled)
Team Member may also be exposed to moving mechanical parts or equipment, fumes and airborne particles as regulated by OSHA
Associates may normally be exposed to and required to perform the handling, packaging, processing, storage, disposal or transport of hazardous materials, the operation of a motor vehicle, palletized equipment, machinery or power tools, repairing, maintaining or monitoring the performance or operation of any equipment, where the malfunction or disruption of which could result in injury or property damage, the operation, maintenance or oversight of infrastructure including, but not limited to, electric, gas, and water utilities, power generation or distribution and the extraction, compression, processing, handling, packaging, storage, disposal, treatment or transport of potentially volatile, flammable, combustible chemicals.
Availability:
Team Member will perform shift work and must be willing to work overtime, weekends and/or holidays
Critical Skills Communication Skills: Must be able to effectively communicate with co-workers and management team.
Customer Focus:
Dedicated to providing the highest quality products and services, which meet or exceed the needs and requirements of internal and external customers
Dynamic: Works hard, is enthusiastic and eager to succeed
Initiates action and makes decisions
Flexible: Adapts readily to new situations and ways of working
Is able to cope with changing demands or objectives
Problem Solving: Identifies problems and finds solutions to them
Isolates problem areas and uses appropriate techniques to solve them.
Quality Conscious:
Is committed to achieving and maintaining high standards
Ensures own work is correct
Relationship Management: Develops effective relations and works cooperatively as part of a team
Builds rapport easily and relates well to all types of people both inside and outside the organization
Willingly shares resources and information with other Team Members
Defines success in terms of the whole team and recognized the contributions of others
Reliable: Consistent and dependable
Follows supervisors instructions
Respects Company policies and procedures
Results Driven: Takes initiative and engages in work activities that are clearly defined and communicated end results
Safety Conscious: Does not put self or others at risk of injury
Must be aware of personal responsibility in safety of themselves and others and acts accordingly
Organizational Competencies:
A competency is a characteristic of a Team Member that contributes to successful job performance and the achievement of company goals and objectives
Organizational Competencies are the behaviors, skills, knowledge, and abilities of Team Members that have a significant impact on Family Dollar s organizational results
Customer Focus: Dedicated to providing the highest quality products and services which meet or exceed the needs and requirements of internal and external customers
Understands customers expectations and utilizes that knowledge to continuously improve products and services
Makes decisions and takes action with end users in mind
Establishes and maintains effective relationships with internal and external customers and gains their trust and respect.
Results Driven:
Takes initiative and engages in work activities that have clearly defined and communicated end results
Prioritizes work appropriately and ensures that the most important tasks are completed expediently.
Anticipates barriers to progress and takes appropriate action without waiting for direction
Follows through to ensure that tasks are completed with a sense of urgency
Drives self and others for results, and looks for opportunities to increase effectiveness and reduce costs
Communication Skills: Shares and expresses thoughts in a clear and effective manner through verbal and written communication skills
Exhibits effective listening skills and interacts positively with others
Is diplomatic, tactful and professional in all communication and resolves conflicts in a cooperative manner
Presents ideas articulately and persuasively in both formal and informal settings
Problem Solving/Decision Making: Uses sound judgment and common sense to make competent, timely and effective decisions.
Gathers and analyzes relevant information and takes appropriate action
Uses knowledge and experience to understand issues and chooses the best course of action
Looks beyond the initial/surface problems to identify root causes
Takes accountability for decisions, actions and results
Job Knowledge: Understands how businesses work and keeps up with trends affecting current job and the organization as a whole
Demonstrates the skills and expertise needed for success and is thorough, accurate and efficient while performing all job functions
Learns quickly and analyzes successes and failure to enhance job performance
Relationship Management: Develops effective relationships and works cooperatively as part of a team
Builds rapport easily and relates well to all types of people both inside and outside the organization
Involves others in setting objectives and making decisions
Willingly shares resources and information with other team members
Defines success in terms of the whole team and recognizes the contributions of others.