Office Coordinator, Beyer Blinder Belle Architects and Planners LLP, Washington, DC
Beyer Blinder Belle Architects and Planners LLP -
Washington, DC,
US
Office Coordinator
Date Posted: 2024-06-14
Job description
Beyer Blinder Belle, a nationally recognized architecture and planning firm with offices in Washington DC, New York, Miami, and Boston, seeks a highly skilled and self-motivated Office Coordinator who can wear multiple hats to support a dynamic business. Working in a collaborative and energetic environment, this role will include coordinating with the DC Office Manager, liaising with marketing, IT, and human resources, taking on special projects with firm leaders, and providing administrative support to the leadership of the DC office.
Responsibilities
Able to manage multiple assignments, specifically:
Skills
The successful applicant will be an organized self-starter with strong time management, proficiency in Microsoft Word and Excel, an interest in this field, and looking to forge an exciting and challenging role for themselves. Able to work on multiple assignments simultaneously, they will be attentive to detail, have strong written and oral communication skills, be reliable, empathetic, and respectful of others, and be able to garner the trust and confidence of the staff through professionalism in all interactions. This person will be able to work independently within a team environment and stay focused under pressure to meet commitments, set priorities, and adapt to changing deadlines at short notice.
Required Knowledge, Skills, and Experience
This is a full-time position with excellent benefits. The salary is commensurate with experience and ability, excluding bonuses and other benefits. Qualified candidates are encouraged to apply by submitting a resume, cover letter, and salary requirements.
As an equal opportunity employer, we are dedicated to fostering a diverse and inclusive workforce where all individuals are valued and respected. In line with our commitment to providing equal opportunities to all candidates, we want to ensure that the interview process is accessible to everyone. If you require any accommodations to facilitate your participation in the interview, please feel free to email ...@bbbarch.com to discuss any accommodations or support you may require. Your request will be handled with the utmost confidentiality and respect. We appreciate your interest in pursuing a career with Beyer Blinder Belle.
Responsibilities
- Monitor front desk reception and provide meeting support.
- Provide executive administrative assistance to office leadership, including meeting planning and project administration, calendar management, meeting booking, travel, and expense management.
- Provide organizational support to the DC office, leading the charge in ensuring support for and participation in firmwide activities, regular office meetings, and morale events.
- Act as liaison between marketing and the project teams, including handling time-sensitive requests related to PR and marketing deadlines, assisting with proposals and award submissions, and maintaining accurate project information.
- Provide executive administrative assistance to leadership within the office.
- Ability to work a flexible schedule occasionally (before 8:30 am or after 5:30 pm).
Able to manage multiple assignments, specifically:
- Office Services - Assists with meeting organization, supply procurement, and tracking office expenses. Supports office communications and event planning.
- IT - Under the direction of the IT department, assist with workstation setup and basic troubleshooting.
- Marketing - Help close out proposals and network by conducting research and creating bios at meetings.
- HR - Under the direction of the HR Director and DC Office Manager, assist with scheduling performance evaluations and collaborate with Studio Coordinators firmwide. Update the DC Office credentials in the Deltek database and follow up on credential renewal actions where applicable.
- Ad-hoc Projects - Support administration of periodic and special firmwide projects such as onboarding new staff, supporting firmwide design initiatives and new processes, and supporting the leadership in the administration of ad-hoc projects.
Skills
The successful applicant will be an organized self-starter with strong time management, proficiency in Microsoft Word and Excel, an interest in this field, and looking to forge an exciting and challenging role for themselves. Able to work on multiple assignments simultaneously, they will be attentive to detail, have strong written and oral communication skills, be reliable, empathetic, and respectful of others, and be able to garner the trust and confidence of the staff through professionalism in all interactions. This person will be able to work independently within a team environment and stay focused under pressure to meet commitments, set priorities, and adapt to changing deadlines at short notice.
Required Knowledge, Skills, and Experience
- 3-5+ years of administrative experience, experience in AEC is a plus but not required.
- Proficiency in Microsoft Word and Excel, familiarity with InDesign a plus.
- Excellent communication and intrapersonal relationship-building
- Experience working on multiple assignments simultaneously, with careful attention to detail.
- Hands-on experience with office equipment (e.g., 3D printers, copiers, computers) is a plus.
- Ability to work in the DC office week five days a week.
This is a full-time position with excellent benefits. The salary is commensurate with experience and ability, excluding bonuses and other benefits. Qualified candidates are encouraged to apply by submitting a resume, cover letter, and salary requirements.
As an equal opportunity employer, we are dedicated to fostering a diverse and inclusive workforce where all individuals are valued and respected. In line with our commitment to providing equal opportunities to all candidates, we want to ensure that the interview process is accessible to everyone. If you require any accommodations to facilitate your participation in the interview, please feel free to email ...@bbbarch.com to discuss any accommodations or support you may require. Your request will be handled with the utmost confidentiality and respect. We appreciate your interest in pursuing a career with Beyer Blinder Belle.