Legal Assistant, The Murphy Law Firm, Upper Marlboro, MD
The Murphy Law Firm -
Upper Marlboro, MD,
US
Legal Assistant
Date Posted: 2024-06-19
Job description
Description
We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!
Responsibilities
Handle office correspondence and administrative tasks such as responding to emails, phone calls, communicating with opposing attorney offices, Binder prep, picking up the mail, preparing welcome boxes, keeping attorney's abreast of their scheduled court appearances as far as ensuring zoom links are calendared if appearances are on zoom, open and close files, reminding the team of upcoming deadlines
Undertake other duties as needed to ensure the firm operates efficientlyOpen and close client files
Filing for case files
Help with the mail
Filing legal documents with the Courts
Send welcome packets to new clients when asked
Update client information in our case management system
Send appropriate cards/gifts to current clients; and
Other tasks as assigned
This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/week and has the potential to become full-time.
We are a small but fully staffed law firm with three Attorneys, a case manager, three paralegals, a client impression expert, two directors of client engagement, and a billing specialist. As the Legal Office Assistant, you are here to be the go-to person for office assistance.
Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
Conduct legal research, when necessary, with guidance from attorneys and paralegals
Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
Qualifications
Must be a resident of the Upper Marlboro area in Prince George's County, Maryland
Must have legal office experience
Must have a pleasant phone voice
Must be detail-oriented
Must be patient
Must be punctual
Must be a notary
Must not get flustered when the day does not go the way you were expecting
Must be willing to learn software applications
Must be familiar with mail practices
Must be willing to drop everything and file documents with the Courts
Must be willing to drop everything and run unexpected errands
Must be willing to act as the backup to our Legal Intake Specialist, when necessary
Must have a valid driver's license
Must have a reliable vehicle
Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working; and
Must be familiar with Google Drive and G-Suite products
Preferences
Family law experience is highly desired
We want to see you set goals and look forward to seeing you eclipse them. We want to assist and encourage you to excel in both your professional and personal targeted life dreams. Come join us!
Experience with legal software, litigation case management, and docketing programs
Able to meet demanding deadlines in a fast-paced environment
1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
Candidates should be able to type at least 50 words per minute
Associate's degree, or some college is preferred; high school diploma or equivalent is necessary
We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!
Responsibilities
Handle office correspondence and administrative tasks such as responding to emails, phone calls, communicating with opposing attorney offices, Binder prep, picking up the mail, preparing welcome boxes, keeping attorney's abreast of their scheduled court appearances as far as ensuring zoom links are calendared if appearances are on zoom, open and close files, reminding the team of upcoming deadlines
Undertake other duties as needed to ensure the firm operates efficientlyOpen and close client files
Filing for case files
Help with the mail
Filing legal documents with the Courts
Send welcome packets to new clients when asked
Update client information in our case management system
Send appropriate cards/gifts to current clients; and
Other tasks as assigned
This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/week and has the potential to become full-time.
We are a small but fully staffed law firm with three Attorneys, a case manager, three paralegals, a client impression expert, two directors of client engagement, and a billing specialist. As the Legal Office Assistant, you are here to be the go-to person for office assistance.
Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
Conduct legal research, when necessary, with guidance from attorneys and paralegals
Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
Qualifications
Must be a resident of the Upper Marlboro area in Prince George's County, Maryland
Must have legal office experience
Must have a pleasant phone voice
Must be detail-oriented
Must be patient
Must be punctual
Must be a notary
Must not get flustered when the day does not go the way you were expecting
Must be willing to learn software applications
Must be familiar with mail practices
Must be willing to drop everything and file documents with the Courts
Must be willing to drop everything and run unexpected errands
Must be willing to act as the backup to our Legal Intake Specialist, when necessary
Must have a valid driver's license
Must have a reliable vehicle
Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working; and
Must be familiar with Google Drive and G-Suite products
Preferences
Family law experience is highly desired
We want to see you set goals and look forward to seeing you eclipse them. We want to assist and encourage you to excel in both your professional and personal targeted life dreams. Come join us!
Experience with legal software, litigation case management, and docketing programs
Able to meet demanding deadlines in a fast-paced environment
1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
Candidates should be able to type at least 50 words per minute
Associate's degree, or some college is preferred; high school diploma or equivalent is necessary