Accounts Payable Specialist, JMS Talent Acquisition LLC, Washington, DC
JMS Talent Acquisition LLC -
Washington, DC,
US
Accounts Payable Specialist
Date Posted: 2024-06-25
Job description
Accounts Payable Specialist
The Accounts Payable Specialist will be responsible for processing invoices and check requests to ensure proper GL coding and responding to attorneys and staff regarding payment status.
Daily Responsibilities:
Requirements:
#LI-hybrid
#LI-RB1
Hours: 9:00 a.m. to 5:30 p.m. Hybrid work schedule is partially remote.
Salary 65-80k DOE, non exempt
The Accounts Payable Specialist will be responsible for processing invoices and check requests to ensure proper GL coding and responding to attorneys and staff regarding payment status.
Daily Responsibilities:
- Review expense reports daily in Chrome River to ensure proper documentation, coding and compliance with travel and expense policy
- Review invoices for appropriate coding, documentation, and approval in Chrome River daily
- Monitor proper and accurate importing of vouchers into 3E from Chrome River
- Prepare Excel reporting from 3E to process weekly vendor check, wire, and ACH runs
- Enter wire/ACH payment information to online banking platform
- Confirm vendor wire/ACH bank payment instructions verbally - based on fraud protection protocol
- Prepare and file monthly sales and use tax returns
- Setup new vendors, verifying new vendor 1099 status, and obtaining W9's
- Respond to ad-hoc vendor inquiries, reconcile vendor statements, and research and resolve discrepancies
- Prepare 1099 excel worksheet(s), on a quarterly basis, leading up to year-end filing
- Assist in preparation of AP reporting, including audit schedules
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Support month-end and year-end close
- Assist with ad hoc projects as needed
- Assist in month-end/year-end closing processes
Requirements:
- Working knowledge of accounts payable, Chrome River, and 3E is a must
- 5+ years of accounts payable experience, law firm experience preferred
- Must understand and be able to apply basic AP and accounting procedures
- Knowledge of sales and use tax
- Knowledge of banking platforms and journal entries
- Knowledge of 1099's miscellaneous/NEC's
- Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
- Strong organizational, written, and verbal communication skills
- Must be dependable and have a professional demeanor
- Ability to work effectively both independently and as a team player
- Strong work ethic, multi-tasking skills and attention to detail
- Ability to work under tight deadlines and prioritize responsibilities
- Ability to handle and maintain confidential information
- Ability to work overtime evenings and weekends as needed
#LI-hybrid
#LI-RB1
Hours: 9:00 a.m. to 5:30 p.m. Hybrid work schedule is partially remote.
Salary 65-80k DOE, non exempt