Operations Coordinator/Office Manager, Gridiron IT, Bethesda, MD
Gridiron IT -
Bethesda, MD,
US
Operations Coordinator/Office Manager
Date Posted: 2024-06-20
Job description
GridIron IT is seeking an Operations Coordinator/Office Manager local to Bethesda, MD.
You:
Are an authentic "people person." You thrive on interacting with coworkers, clients, job candidates, and guests in a genuine way.
Get things done. You're organized and detail-oriented. You find satisfaction in juggling recurring daily tasks with ongoing projects.
Are trustworthy with confidential information, reliable in terms of deadlines, and dependable to your peers. You do what you say you'll do.
Are proactive - with confidence, optimism, and energy, you step up to challenges and solve problems before others even notice them.
Enjoy research assignments. You're good at digging into a topic, summarizing options, and making recommendations on the best way to proceed.
Like learning new skills and are excited about the companies focus on lifelong learning and career development.
Are a proficient web user, comfortable with web-based software tools such as Office 365, Google Suite or similar.
Manage weekly responsibilities, such as:
Organize and order team- and office-wide lunches.
Coordinate the content collection and editing of our internal weekly newsletter using a Google Doc template.
Configure the room and tech set-up for routine staff meetings.
Proactively and consistently keep office supplies, storage closets, and collaborative spaces stocked and in good order.
Set up for meetings, greet visitors, make phone calls, accept deliveries, and distribute mail.
Empty the dishwasher, resupply office snacks, drinks, and coffee.
Be a visible, active, social part of the company culture - in person and over Slack - someone peers find approachable and helpful.
Manage quarterly and ad-hoc responsibilities, such as:
Support our Senior Employee Engagement Manager in the research, planning, and execution of quarterly company team-building events and happy hours.
Help host industry-related community events in our office
Respond to travel requests by doing research, getting approvals, and booking flights and hotels.
Dive into special projects, ranging from holiday gift planning to overhauling the decor in a conference room.
Required Skills & Experience:
Highly organized and detail-oriented.
Able to work independently with little oversight.
Able to maintain confidential information.
Proficient with web-based tools like Gmail, Google Calendar, Slack, etc.
A somewhat flexible schedule to accommodate early mornings or late evenings a few times per month. Normal hours M-F would be roughly 8:30 am - 5:00 pm ET in-person in our Bethesda, MD office.
To be successful:
Embodies our core values of integrity, work ethic, collaboration, creativity, and lifelong learning.
Values mentorship, learning, and sharing knowledge.
Writes and speaks clearly and effectively when collaborating with teammates and clients.
Believes in and supports our commitment to building a diverse and inclusive company.
Gridiron IT Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.
Gridiron IT is a Women Owned Small Business (WOSB) company specializing in IT Infrastructure, Cyber & Cloud Security, Software Development, and Enterprise Support. Gridiron is an Inc. 5000 2022 recipient and Washington Business Journal Fastest Growing Companies in the Greater Washington Area for 2022. Gridiron offers a competitive benefits package to include medical, dental, vision, 401(k), life insurance, disability insurance, and pet insurance
You:
Are an authentic "people person." You thrive on interacting with coworkers, clients, job candidates, and guests in a genuine way.
Get things done. You're organized and detail-oriented. You find satisfaction in juggling recurring daily tasks with ongoing projects.
Are trustworthy with confidential information, reliable in terms of deadlines, and dependable to your peers. You do what you say you'll do.
Are proactive - with confidence, optimism, and energy, you step up to challenges and solve problems before others even notice them.
Enjoy research assignments. You're good at digging into a topic, summarizing options, and making recommendations on the best way to proceed.
Like learning new skills and are excited about the companies focus on lifelong learning and career development.
Are a proficient web user, comfortable with web-based software tools such as Office 365, Google Suite or similar.
Manage weekly responsibilities, such as:
Organize and order team- and office-wide lunches.
Coordinate the content collection and editing of our internal weekly newsletter using a Google Doc template.
Configure the room and tech set-up for routine staff meetings.
Proactively and consistently keep office supplies, storage closets, and collaborative spaces stocked and in good order.
Set up for meetings, greet visitors, make phone calls, accept deliveries, and distribute mail.
Empty the dishwasher, resupply office snacks, drinks, and coffee.
Be a visible, active, social part of the company culture - in person and over Slack - someone peers find approachable and helpful.
Manage quarterly and ad-hoc responsibilities, such as:
Support our Senior Employee Engagement Manager in the research, planning, and execution of quarterly company team-building events and happy hours.
Help host industry-related community events in our office
Respond to travel requests by doing research, getting approvals, and booking flights and hotels.
Dive into special projects, ranging from holiday gift planning to overhauling the decor in a conference room.
Required Skills & Experience:
Highly organized and detail-oriented.
Able to work independently with little oversight.
Able to maintain confidential information.
Proficient with web-based tools like Gmail, Google Calendar, Slack, etc.
A somewhat flexible schedule to accommodate early mornings or late evenings a few times per month. Normal hours M-F would be roughly 8:30 am - 5:00 pm ET in-person in our Bethesda, MD office.
To be successful:
Embodies our core values of integrity, work ethic, collaboration, creativity, and lifelong learning.
Values mentorship, learning, and sharing knowledge.
Writes and speaks clearly and effectively when collaborating with teammates and clients.
Believes in and supports our commitment to building a diverse and inclusive company.
Gridiron IT Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.
Gridiron IT is a Women Owned Small Business (WOSB) company specializing in IT Infrastructure, Cyber & Cloud Security, Software Development, and Enterprise Support. Gridiron is an Inc. 5000 2022 recipient and Washington Business Journal Fastest Growing Companies in the Greater Washington Area for 2022. Gridiron offers a competitive benefits package to include medical, dental, vision, 401(k), life insurance, disability insurance, and pet insurance