Founded in 2003, IT Concepts' core values - customer-centricity, teamwork, driven to deliver, innovation, and integrity - ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.

IT Concepts Inc. is seeking an Administrative Assistant for our headquarters (HQ) in Vienna, VA (walking distance from the Spring Hill Metro stop). The incumbent will support our executive committee, corporate services team, and maintain the HQ office. If you are resourceful and customer service driven, this position is for you!

100% on-site Monday - Friday (9 - 5 pm core office hours).

Executive Administrative Support

* Schedules meetings, travel, and appointments on behalf of executive committee as requested.

* Welcomes, directs, and provides general support to visitors and customers meeting with the Executive Committee.

* Records meeting minutes and prepares written summaries of data when needed.

* Responds to, and resolves, administrative inquiries, and questions.

* Assist in the preparation of agendas and schedules for meetings.

* Records and distributes minutes or other records for meetings.

* Processes expense reports as requested.

* Performs other customary administrative duties as necessary, including ad-hoc project support.

Corporate Service Support

* Assisting in the planning and coordinating of all in-house or off-site activities (for example parties, celebrations, volunteer events, meetings, and conferences).

* Administering mailings for New Hire and Employee Appreciation packages, or other mailings as requested.

* Assisting with planning and organizing employee appreciation activities.

* Assist with document repositories and organization as requested.

* Researches, orders, and organizes company apparel under the direction of management.

* Other duties as assigned.

HQ Office Management

* Maintains office efficiency by managing Maintenance, Mailings, Supplies, Equipment, Bills, Errands, and Shopping.

* Answers calls for the company's main phone line; directs calls to correct departments.

* Monitors inventory and proactively maintains office supplies.

* Coordinates maintenance and storage of office equipment in collaboration with IT and HR.

* Maintains the office condition and arranges necessary repairs with the building facilities management vendors, including maintenance and cleaning crews.

* Addresses employee queries regarding office management issues.

* Other duties as assigned.