Seeking an experienced Project Coordinator to administer and organize projects from initiation to completion. The Project Coordinator will work closely with the Project Manager to support all aspects of the tenant improvement process. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with clients and internal teams to deliver results on deadlines and meet quality standards.

Responsibilities

• Support Project Manager in managing and coordinating the tenant improvement process from start to finish
• Prepare and send subcontractor requests for proposals (RFP) including all plans, scopes and job specifications
• Update and maintain accurate and complete permit, U&O, and tenant improvement files
• Schedule and coordinate contractors and ensure availability of appropriate materials and resources
• Provide accurate and timely communication with all parties to ensure understanding of project status and direction
• Create, maintain, and make revisions to job schedules, and notifying tenants, leasing, property management and contractors of all changes as applicable
• File and follow through with all tenant improvement building permits until released
• Track building inspections for all projects until release of U&O certificate
• Prepare job change orders and submit to Project Manager for approval
• Order job materials not provided in subcontractor contracts, recording expected delivery dates and receipt of materials
• Responsible for timely completion of construction projects
• Maintain positive subcontractor relationships, identify new qualified subcontractor alliances
• Draft correspondence to include letters, memos, emails, etc.
• Maintain tenant improvement and contractor databases
• Other duties as assigned

Qualifications

• Solid organizational skills, including multitasking and time management
• Self motivated, team oriented, willing to take direction
• Excellent written and verbal communication skills
• Strong client-facing and teamwork skills
• Proficient in Microsoft applications
• 2+ years administrative or project management experience
• BS in Business Administration or related field preferred.