Business Office Manager, The Landing Alexandria, Alexandria, VA
The Landing Alexandria -
Alexandria, VA,
US
Business Office Manager
Date Posted: 2024-06-11
Job description
We invite you to join our growing team where we are innovators taking the senior lifestyle industry to newlevels of quality. Putting residents first is our passion and exceeding their expectationsis our commitment. We operate best in class communities that are as comfortableas home, luxurious as a country club, and provide state of the art services incare. Apply today and be a part of our team that exceeds residentexpectations in every day in every way!
What can we offer you?
Theemployer is an Equal Opportunity Employer. In compliance with theAmericans with Disabilities Act, the employer will provide reasonableaccommodations to qualified individuals with disabilities and encouragesprospective employees and incumbents to discuss potential accommodations withthe employer.
POSITION SUMMARY
Coordinate and manage financial operations for the Community. Responsibilities include, but are not limited to: ensuring the proper implementation of sound internal controls; interfacing with the Executive Director and the Department Managers to effectively manage the budget and help identify financial areas which may need attention; identify and implement procedures which will enhance the fiscal operations of the Community; generation and maintenance of accurate financial statements and accounting records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
Prepare and monitor all monthly billing and collection processes utilizing established policies, procedures and tracking systems
Oversee cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
Maintain daily cashbooks for operational accounts and prepare monthly bank reconciliation. Cashbooks and bank reconciliation
Monitor and oversee the processing of accounts payable, specifically:
Ensure appropriate assignment of departmental expenses and supporting documentation is executed and maintained
Coordinate the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements
Prepare and enter journal entries and maintain appropriate sub schedules for Balance Sheet accounts including but not limited to:
Process the monthly financial statements including but not limited to:
Prepare Management reports including but not limited to:
Assist the Executive director in the preparation of a monthly operations and financial analysis package to be presented to the owner and investor groups.
Maintain resident, vendor, employee and financial accounting files
Prepare and submit monthly sales tax reports and payments
Assist in the preparation of the annual financial budget, annual audit schedules, tax reports, and any state required reports
Other duties as assigned by supervisor
SUPERVISORY RESPONSIBILITIES
None - Concierge at Seneca
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Educational Requirements and Experience:
Bachelors degree in Accounting with one year experience as an Accountant, or
Associates degree in Accounting with two to three years experience
The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.
What can we offer you?
- Competitivewages
- FlexibleSchedules
- DailyPay
- ComprehensiveMedical/Dental/Vision
- Life,Disability & other supplemental benefits
- 401(k)Retirement Plan
- PaidTime Off
- EmployeeAssistance program
- Recognition& Reward Programs
- Referralbonus program
Theemployer is an Equal Opportunity Employer. In compliance with theAmericans with Disabilities Act, the employer will provide reasonableaccommodations to qualified individuals with disabilities and encouragesprospective employees and incumbents to discuss potential accommodations withthe employer.
POSITION SUMMARY
Coordinate and manage financial operations for the Community. Responsibilities include, but are not limited to: ensuring the proper implementation of sound internal controls; interfacing with the Executive Director and the Department Managers to effectively manage the budget and help identify financial areas which may need attention; identify and implement procedures which will enhance the fiscal operations of the Community; generation and maintenance of accurate financial statements and accounting records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
Prepare and monitor all monthly billing and collection processes utilizing established policies, procedures and tracking systems
Oversee cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
Maintain daily cashbooks for operational accounts and prepare monthly bank reconciliation. Cashbooks and bank reconciliation
Monitor and oversee the processing of accounts payable, specifically:
- Match invoices to purchase orders
- Check for proper approvals and verify coding of invoices
- Input A/P into the accounting system
- Biweekly, submit a check preview report with the appropriate backup to the Executive Director for approval
- Upon receiving Executive Director's approval of the check preview report, run checks for vendors
- Submit checks and appropriate backup to Executive Director for proper signatures
- Mail checks to vendors
Ensure appropriate assignment of departmental expenses and supporting documentation is executed and maintained
Coordinate the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements
Prepare and enter journal entries and maintain appropriate sub schedules for Balance Sheet accounts including but not limited to:
- Accounts Receivables
- Prepaid Expenses
- Accrued Interest Receivables
- Investments and Restricted Funds
- Fixed and Intangible Assets
- Other Assets
- Accounts Payable
- Other Liabilities
- Accrued Expenses
Process the monthly financial statements including but not limited to:
- Detailed Balance Sheet compared to the previous month showing increases and decreases in the account balances
- Summary and Detailed Income Statements in Departmental format compared to the budget
Prepare Management reports including but not limited to:
- Monthly Occupancy Reports
- Monthly Food Service Report
- Monthly Payroll Variance Report
- Fixed Assets and Depreciation Schedules
Assist the Executive director in the preparation of a monthly operations and financial analysis package to be presented to the owner and investor groups.
Maintain resident, vendor, employee and financial accounting files
Prepare and submit monthly sales tax reports and payments
Assist in the preparation of the annual financial budget, annual audit schedules, tax reports, and any state required reports
Other duties as assigned by supervisor
SUPERVISORY RESPONSIBILITIES
None - Concierge at Seneca
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Educational Requirements and Experience:
Bachelors degree in Accounting with one year experience as an Accountant, or
Associates degree in Accounting with two to three years experience
The employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.