Blueprint Project Office Administrator - Non-Merit (Specialist Officer 1), Baltimore County, Towson, MD
Baltimore County -
Towson, MD,
US
Blueprint Project Office Administrator - Non-Merit (Specialist Officer 1)
Date Posted: 2024-06-07
Job description
Salary: $39,853.00 - $53,395.00 Annually
Location : Towson, MD
Job Type: NON-MERIT
Job Number: NM.142 05-24
Department: ECONOMIC DEVELOPMENT
Opening Date: 06/11/2024
Closing Date: Continuous
Note: Interested candidates Must attach their resume to the application.
Regular Schedule: Non-Merit, 34 hours per week, with some evenings and weekends hours required. Plus County benefits. This position is funded by the 10-year Blueprint for Maryland's Future Fund.
A Non-Merit vacancy exists in the Department of Economic and Workforce Development.
Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.
Background
Join us in transforming Maryland's education system! The Blueprint for Maryland's Future, a groundbreaking 10-year initiative, is set to revolutionize education by implementing reforms recommended by the Commission on Innovation and Excellence in Education.
This comprehensive plan focuses on five key pillars. Baltimore County Government/DEWD is taking a lead role in Pillar 3, focusing on College and Career Readiness. Preparing students for success in post-secondary education and careers by enhancing curriculum, providing relevant skills, and fostering a growth mindset.
Be part of this groundbreaking journey and contribute to creating a brighter educational landscape for generations to come.
Definition of Responsibility
The Office Administrator will provide administrative support to the Blueprint team in the Department of Economic & Workforce Development and coordinate with partner agencies to support the project.
A list of eligible applicants will be established based on the examination as outlined below.
This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. All interested candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. Interested candidates must attach their resume to the application.
Examples of Duties
Job Purpose
Under the supervision of the Blueprint Project Manager, the Office Administrator will serve as the first point of contact for all phone, email, and in-person inquiries.
Essential Job Duties
Performs other related duties as required.
NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.
Qualifications
Education and Experience
Knowledge, Skills and Abilities
Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Physical and Environmental Conditions
The work of this classification is primarily sedentary, with occasional walking, lifting, and other restricted physical activities. Duties will include travel between work sites.
Must have valid driver's license and reliable transportation.
Applicants selected for employment may be required to work evenings, nights, and weekends, as needed.
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.
Please Note: This position is funded by the 10-year Blueprint for Maryland's Future Fund.
Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees
Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.
Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.
Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
Location : Towson, MD
Job Type: NON-MERIT
Job Number: NM.142 05-24
Department: ECONOMIC DEVELOPMENT
Opening Date: 06/11/2024
Closing Date: Continuous
Note: Interested candidates Must attach their resume to the application.
Regular Schedule: Non-Merit, 34 hours per week, with some evenings and weekends hours required. Plus County benefits. This position is funded by the 10-year Blueprint for Maryland's Future Fund.
A Non-Merit vacancy exists in the Department of Economic and Workforce Development.
Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.
Background
Join us in transforming Maryland's education system! The Blueprint for Maryland's Future, a groundbreaking 10-year initiative, is set to revolutionize education by implementing reforms recommended by the Commission on Innovation and Excellence in Education.
This comprehensive plan focuses on five key pillars. Baltimore County Government/DEWD is taking a lead role in Pillar 3, focusing on College and Career Readiness. Preparing students for success in post-secondary education and careers by enhancing curriculum, providing relevant skills, and fostering a growth mindset.
Be part of this groundbreaking journey and contribute to creating a brighter educational landscape for generations to come.
Definition of Responsibility
The Office Administrator will provide administrative support to the Blueprint team in the Department of Economic & Workforce Development and coordinate with partner agencies to support the project.
A list of eligible applicants will be established based on the examination as outlined below.
This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. All interested candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. Interested candidates must attach their resume to the application.
Examples of Duties
Job Purpose
Under the supervision of the Blueprint Project Manager, the Office Administrator will serve as the first point of contact for all phone, email, and in-person inquiries.
Essential Job Duties
- Serves as an administrative aide, gathering and interpreting information relative to issues requiring management action.
- Responds and handles constituent inquiries.
- Receives and opens the daily mail and distributes it to staff.
- Monitors departmental email boxes and distributes and responds to emails as necessary.
- Coordinates, schedules, and attends meetings, conferences, and hearings, which many include those of boards and commissions.
- Prepares materials for meetings, takes notes, prepares minutes, and ensures that decisions are transmitted to appropriate persons.
- Follows up on assignments and decisions made at meetings.
- Creates, organizes and maintains electronic files, forms, reports and excel spreadsheets.
- Develops power point presentations for a variety of programming.
- Manage the outreach calendar for staff involved in the Blueprint project, ensuring it includes all upcoming deadlines and events.
- Makes travel arrangements and secures itineraries.
- Submits on mileage and expense reports for reimbursement.
- Receives, screens, and prioritizes the handling of telephone calls and correspondence.
- Coordinates logistics and schedules related to special events, expos, ceremonies and functions.
- Operates office machinery and uses automated office systems, such as word processing equipment, or a computer to generate a variety of documents, including memos, letters, reports, lists, tables, and graphs.
- Develops forms needed to complete office work processes.
- Creates and maintains complex electronic and manual filing systems.
- Extracts and summarizes information and to prepare correspondence and reports. Input data accurately into excel spreadsheets and other data sources.
- Provides assistance as necessary to reserve meeting rooms and set up A/V equipment in DEWD Offices and facilities available for use across the county.
- Provides guidance and assistance with the onboarding process with Workday/payroll and training.
- Assists in the development of the DEWD Blueprint Newsletter; collaborate with the marketing team to create newsletter materials.
- Distributes to all DEWD/WDB staff and business partners.
- Requests Work Orders on-line from Baltimore County Property Management as needed.
- Orders all office supplies for Blueprint staff, and researchers and submits purchase orders required for program.
- Orders and maintains up to date agency business cards for Blueprint staff.
- Updates Departmental shared phone directory and distributes to DEWD staff and external partners.
- Prepares orders for Central Printing as requested by the Blueprint team.
Performs other related duties as required.
NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.
Qualifications
Education and Experience
- High School Diploma or GED Equivalent
- Four years secretarial experience, two of which was providing primary secretarial support to a key administrator
- Advanced proficiency in MS Word, Excel, PowerPoint, SharePoint, OneNote, and Video Conferencing (WebEx, TEAMS, Zoom, etc.)
- Experience providing administrative support, multi-tasking, and prioritizing in a fast-paced environment required
- Excellent organizational skills
- Strong verbal and written communication skills
- Ability to understand and interpret policies and procedures
- Excellent customer service skills
- Able to handle sensitive and confidential information
- Bachelor's degree
- Prior experience with county government or in the K-12 school system
Knowledge, Skills and Abilities
- Knowledge of modern office practices and procedures, including filing systems.
- Knowledge of administrative support functions, such as personnel, budget, and purchasing.
- Knowledge of word processing, database management, and spreadsheet software packages.
- Skilled in the operation of office machines as listed in essential duties.
- Ability to interpret, explain, and follow County and departmental rules and regulations.
- Ability to assist in developing budgets and monitoring expenditures.
- Ability to establish and maintain effective working relationships and communicate effectively with internal and external constituents.
- Ability to coordinate, assign, and review the work of others.
- Ability to establish deadlines, create project schedules, and guidelines for completion of various tasks.
Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Physical and Environmental Conditions
The work of this classification is primarily sedentary, with occasional walking, lifting, and other restricted physical activities. Duties will include travel between work sites.
Must have valid driver's license and reliable transportation.
Applicants selected for employment may be required to work evenings, nights, and weekends, as needed.
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.
Please Note: This position is funded by the 10-year Blueprint for Maryland's Future Fund.
Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees
Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.
Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.
Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.