Sr Admin - Active TS/SCI w/ CI Poly 110k, Talent Hunt Group, Chantilly, VA
Talent Hunt Group -
Chantilly, VA,
US
Sr Admin - Active TS/SCI w/ CI Poly 110k
Date Posted: 2024-06-15
Job description
duties will include providing executive office support to include editing and coordinating
communications, tracking & processing various awards, archiving, SharePoint administration,
and attending meetings to record and disseminate minutes.
Shall provide support to their respective BPO offices. The duties will include providing
administrative office support to include calendar management, editing and coordinating
correspondence, tracking actions, and attending meetings to record and disseminate minutes.
Tasks:
Draft and/or provide critical/final review of correspondence
Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets,
presentations and reports
Build briefing packages and present information
Analyze metrics and provide summary to senior management
Administer databases and spreadsheets to include managing user accounts and accesses,
creating reports, and performing updates
Maintain an efficient office environment to include assisting in the ordering
of supplies/equipment, arranging for office equipment repairs, coordinating
office renovations, and participating in event planning.
At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700
Maintain a schedule of appointments for a manager or office
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences,
and off-sites
Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule
meetings with principals
Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol,
Security, and other impacted offices
Maintain/create and distribute contact cards for BPO leadership
Greet and escort visitors
Candidate must possess strong ability to Administer the BPO online data repository tool,
developing, editing and managing SharePoint websites
Coordinate training requirements and related events for BPO offices SharePoint POCs
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and
other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the
program office
Perform research and retrieve information from databases and other resources
Attend meetings, events, and forums as requested by BPO leadership
Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide
status reports, coordinate responses in a non-conflicted manner for senior management
review, and participate at NRO-wide TIER meetings.
Coordinate and process Freedom of information Act (FOIA) requests and the publication
review process on behalf of BPO
Recommend innovative processes to improve the efficiency and effectiveness of the office
Compose written communication in response to complex customer queries
Prepare routine status reports and track office-related metrics
Manage routine website content updates and coordinate more complex website changes with
webmaster
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-
sites
Attend meetings, events, and forums
Assist in maintaining inventories, records, and receipts
Coordinate office renovations and relocation activities
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on
actions, coordinate responses in a non-conflicted manner for senior management review,
provide status reports, and participate at NRO-wide TIER meetings
Maintain an efficient office environment to include assisting in the ordering of
supplies/equipment, arranging for office equipment repairs, coordinating office renovations,
and participating in event planning
Support business process records management disposition (hard copy records and electronic
copy records) and preservation activities for the BPO enterprise
Develop and facilitate training sessions to ensure uniform implementation of NRO Directives
and Instructions related to records management
Archive/retrieve classified documents/media in the Information Management Operations
Applications database in conformance with federal and NRO policy
Maintain and update the BPO Records Management Plan
Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy
records and electronic copy records)
JOB REQUIREMENTS
Required
Clearance: Active TS/SCI w/ CI Poly
Education: High School Diploma or GED equivalent
Relevant Experience: Seven years
Desired Skill Set
Demonstrated experience working independently, anticipating and adapting to changing
mission requirements and priorities, and managing multiple tasks with minimal guidance
Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations,
directives, and policies
Detail-oriented
Ability to communicate effectively and concisely using a variety of styles and techniques
appropriate to the audience
Ability to participate productively as a contributing member in a team environment
communications, tracking & processing various awards, archiving, SharePoint administration,
and attending meetings to record and disseminate minutes.
Shall provide support to their respective BPO offices. The duties will include providing
administrative office support to include calendar management, editing and coordinating
correspondence, tracking actions, and attending meetings to record and disseminate minutes.
Tasks:
Draft and/or provide critical/final review of correspondence
Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets,
presentations and reports
Build briefing packages and present information
Analyze metrics and provide summary to senior management
Administer databases and spreadsheets to include managing user accounts and accesses,
creating reports, and performing updates
Maintain an efficient office environment to include assisting in the ordering
of supplies/equipment, arranging for office equipment repairs, coordinating
office renovations, and participating in event planning.
At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700
Maintain a schedule of appointments for a manager or office
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences,
and off-sites
Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule
meetings with principals
Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol,
Security, and other impacted offices
Maintain/create and distribute contact cards for BPO leadership
Greet and escort visitors
Candidate must possess strong ability to Administer the BPO online data repository tool,
developing, editing and managing SharePoint websites
Coordinate training requirements and related events for BPO offices SharePoint POCs
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and
other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the
program office
Perform research and retrieve information from databases and other resources
Attend meetings, events, and forums as requested by BPO leadership
Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide
status reports, coordinate responses in a non-conflicted manner for senior management
review, and participate at NRO-wide TIER meetings.
Coordinate and process Freedom of information Act (FOIA) requests and the publication
review process on behalf of BPO
Recommend innovative processes to improve the efficiency and effectiveness of the office
Compose written communication in response to complex customer queries
Prepare routine status reports and track office-related metrics
Manage routine website content updates and coordinate more complex website changes with
webmaster
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-
sites
Attend meetings, events, and forums
Assist in maintaining inventories, records, and receipts
Coordinate office renovations and relocation activities
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on
actions, coordinate responses in a non-conflicted manner for senior management review,
provide status reports, and participate at NRO-wide TIER meetings
Maintain an efficient office environment to include assisting in the ordering of
supplies/equipment, arranging for office equipment repairs, coordinating office renovations,
and participating in event planning
Support business process records management disposition (hard copy records and electronic
copy records) and preservation activities for the BPO enterprise
Develop and facilitate training sessions to ensure uniform implementation of NRO Directives
and Instructions related to records management
Archive/retrieve classified documents/media in the Information Management Operations
Applications database in conformance with federal and NRO policy
Maintain and update the BPO Records Management Plan
Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy
records and electronic copy records)
JOB REQUIREMENTS
Required
Clearance: Active TS/SCI w/ CI Poly
Education: High School Diploma or GED equivalent
Relevant Experience: Seven years
Desired Skill Set
Demonstrated experience working independently, anticipating and adapting to changing
mission requirements and priorities, and managing multiple tasks with minimal guidance
Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations,
directives, and policies
Detail-oriented
Ability to communicate effectively and concisely using a variety of styles and techniques
appropriate to the audience
Ability to participate productively as a contributing member in a team environment