THIS IS A NON-CIVIL SERVICE NON-SWORN POSITION

POSTING DATE: 03/21/2024

CLOSING DATE: 06/21/2024 12:00 Midnight

Agency Description:

The Baltimore City Fire Department is a diverse and evolving extension of the community, committed to providing excellent service to all those we serve, in a professional and humanitarian way. We pledge to protect lives, property, and the environment through a safe, effective, and timely response. We take an innovative approach to providing emergency medical services, fire suppression, rescue operations, emergency communications and fire prevention, community outreach and public education, as well as other services. All members of the Baltimore City Fire Department are committed and dedicated to professionalism, integrity, accountability, and respect for all humankind.

Position Description:

The Chief of Fiscal Services II is an Executive level position that directly works with many City Agencies to include but limited to the Fire Agency Administration, the City Finance Director, the Bureau of Budgets and Management Research, City Procurement, Bureau, Bureau of Accounting Payroll and Services, the Board of Estimates and the Comptroller's Office.

The Chief of Fiscal Services II plays an integral role in monitoring, managing, analyzing, compiling, and reporting on all fiscal operations within the agency in accordance with all applicable statutory procedures and regulations. This role plays a critical role in advising Agency Officials responsible for substantiating that all the institutional targets are met and adhering to authorized appropriations.

In addition to overseeing budget preparations, invoicing and procurement, the Chief of Fiscal Services is responsible for the selection, training, and supervision of fiscal employees relating to accounts payable/receivable, payroll, grants, and purchasing. The Chief of Fiscal Services manages a staff of eight to provide guidance and training on complex fiscal transactions, policies, and procedures in addition to providing technical expertise and direction for the purposes of adhering to employee growth and agency guidelines.

Essential Functions:

* Compiles data and prepares agency fiscal budget; monitors and approves budget expenditures. Prepares cash flow projections and determines budgetary impacts; makes recommendations to senior management staff

* Monitors, evaluates, and enhances current fiscal solvency, effectiveness, and efficiency of the Agency; develops implements, analyzes, and provides technical assistance to administrators concerning fiscal plans, goals, objectives, and strategies

* Facilitates and leads the preparation of cash flow projections to ensure adequate funds are available to meet obligations.

* Represents the agency along with the Director when called upon, before the City's Board of Estimates and the City Council, on behalf of the Agency Director and/or matters including, but not limited to, budget submissions and spending authority requests and other financial matters.

* Serves as the point of contact with City Audits and all external auditors; coordinate responses to any audit requests and findings as well as implement changes to improve processes as needed

* Responsible to timely responses for all pending City, State or Federal legislation which require a financial analysis and a fiscal note as to the impact of the action requested on the Agency and the City of Baltimore.

* Participates in and contributes Agency knowledge and experience during contract negotiations in conjunction with fire employee unions on an as needed basis regarding feedback on data and analysis for proposals that have a fiscal impact

* Participates on committees, task forces, and special assignments as requested

* Provides direction and oversite for Agency Payroll Manager, Grant Accounting, Procurement with Agency Administration and Coordinator, also Telecommunications to include the following tasks

* Workday system for processing invoices and distributing to appropriate personnel.

* Assigns security roles for agency in Workday.

* Approves all requisitions and receipts in Workday.

* Monitors EMS revenue monthly.

* Oversees Workday to check payroll and approves biweekly.

* Scheduling check on Telestaff & Workday.

* Investigates pay issues and resolves with Central Payroll and City HR.

* Grant approval application and reports for all funding sources.

* Monthly PCard and Agency Travel Card statement reconciliation on Workday.

* Telecommunication direction for all desk and mobile phone devices for agency.

Minimum Qualification:

* Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of management and supervision

* Public agency budget development and general principles of risk management related to the functions of the assigned area

* Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of public agency administration

* Principles and practices of accounting, public finance administration and budgeting, auditing, and reconciliation

* Thorough understanding of technology systems, practices, applications, and their use through best practices to improve the delivery of financial information, transactional processing, and to continue simplicity and ease of use of new and/or revised systems

* Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures

* Modern office practices, methods, and computer equipment and applications related to the work.

* Collective bargaining for unionized employees that creates an environment of trust and respect

* Human relations concepts, skills, and change management concepts to improve employee performance through communication, team building, and conflict resolution.

Experience and Education:

The successful candidate will have from 8 to 15 years of experience in public finance, which is preferred, with experience working with union representatives and public officials.

A bachelor's degree is required and a Master's in Public Finance Administration is preferred.

Physical Demands:

Must be able to work in a standard office setting and use standard office equipment, including technological devices; to communicate with individuals at various College and meeting sites; the ability to understand and comprehend written and electronic materials; and the ability to receive, review, and respond to communications in person, before groups, and over and through various media. This is primarily a sedentary office classification although movement between work areas may be required. Positions in this classification occasionally may need to physically reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Environmental Elements:

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Salary: Commensurate with education and experience.

NOTE: Those eligible candidates who are under final consideration for this appointment will be required to authorize the release of criminal conviction information.

Financial Disclosure:

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.

BALTIMORE CITY IS AN EQUAL EMPLOYER OPPORTUNITY