One of our top clients is hiring an Executive Admin.

Location: Hybrid in Vienna, VA or Pensacola, FL. In-office requirement: 2x a week or 8x a month

Job Description:

Need someone strong, who can manage calendars and work with auditors and executives

Will prefer someone who has worked with VP's & C level executives

Proficient level in all of MS suites

Great communication skills both verbal and written

Top 3 Required Skills:

Meticulous attention to detail

Risk Management

Microsoft Office Suite proficiency

Top Desired Skill:

Audit Background

Description

To provide high level administrative support to an Executive Leader. Perform research and analysis relating to processes, operations, and issues in the Department. Assist in evaluating and conducting the activities of the Department by analyzing work processes, production statistics, and other operational activities. Produce reports, statistics, and analyses, on Department operational activities. Provide leadership and guidance to lower-level related staff.

Responsibilities

Act as primary point-of-contact and gatekeeper for the Executive Leader regarding divisional, cross-organizational, and external events, projects, and activities

Coordinate and maintain the Leader s calendar, schedule, meetings, conferences and speeches/presentations; arrange travel plans and accommodations

Research and prepare ad hoc or standing reports, analyses, summaries, charts, graphs, letters and memoranda

Oversee and prepare executive summaries, letters, board reports, monthly/quarterly briefs, and various ad hoc communications for EVP and senior leadership

Review, proof and edit departmental correspondence/media releases for content, completeness, data integrity and accuracy

Coordinate department interactions with Front Office

Assist Executive Leader with the communications and engagement activities to ensure staff members understand the vision, direction and priorities of the department

Review the effectiveness and efficiency of departmental operations, business practices, trends, and issues relating to department functions and practices

Identify, analyze, develop and recommend new concepts, changes and enhancements to improve the quality of operational processes, procedures, and technical support; coordinate implementation with appropriate personnel

Lead or participate on project teams, and/or study groups, tasked with implementing new services, producing events, improving processes or addressing other significant issues

Coordinate and oversee special functions/events for the Executive Leader, other senior management and visitors by interacting with internal and external service providers/vendors

Coordinate and/or assist with activities supporting community outreach responsibilities

Act as liaison to other senior management, staff, financial industry officials and organizations to ensure department executive is prepared for board/committee meetings

Maintain and reconcile department business accounts, ledgers and expenses

Coordinate with and provide guidance to department Staff Assistants and other support staff

Partner with other business units and vendors to improve procedures, resolve problems, and implement initiatives; presents conclusions and recommendations to management

Prepare and coordinate activities related to the completion and submission of the Annual Financial Plan

Perform other duties as assigned

Qualifications

Significant experience handling highly confidential and sensitive situation

Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals

Significant experience in guiding and mentoring others

Desired- Significant experience working in administrative and executive support

Desired - Significant experience working in a credit union environment

Advanced skill exercising initiative and using good judgment to make sound decisions

Advanced research, analytical, and problem-solving skills

Advanced copywriting, editing and proofreading skills

Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully

Advanced skill building effective relationships through rapport, trust, diplomacy and tact

Advanced organizational, planning and time management skills

Advanced verbal and written communication skills

Advanced database and presentation software skills

Advanced word processing and spreadsheet software skills