Office Administrator, MSR Collective, Reston, VA
MSR Collective -
Reston, VA,
US
Office Administrator
Date Posted: 2024-06-11
Job description
Office Administrator
Role Synopsis: The Office Administrator holds a pivotal role in ensuring smooth office operations and is instrumental in guaranteeing that resources are used efficiently. They uphold intra-office communications, establish streamlined administrative processes, oversee inventory, direct office personnel, and manage task allocation.
Core Duties:
Required Expertise and Skills:
Job Requirements
Role Synopsis: The Office Administrator holds a pivotal role in ensuring smooth office operations and is instrumental in guaranteeing that resources are used efficiently. They uphold intra-office communications, establish streamlined administrative processes, oversee inventory, direct office personnel, and manage task allocation.
Core Duties:
- Operational Excellence
- Refine and implement office procedures.
- Coordinate schedules, agendas, and appointments for senior leadership.
- Ensure the workplace is equipped with essential supplies and confirm equipment is operational.
- Team Direction
- Guide and supervise administrative personnel, allocating responsibilities to guarantee optimal outcomes.
- Conduct regular team sessions to share company updates, set objectives, and fortify team cohesion.
- Financial Oversight
- Negotiate contracts and prices with suppliers and service vendors, including office space leasing.
- Supervise the office financial plan, ensuring detailed and punctual reports.
- Generate comprehensive reports detailing expenses and adherence to budgets.
- Document Management
- Maintain and modernize filing systems.
- Institute and oversee document retention procedures.
- Safeguard data integrity and confidentiality.
- Office Ambiance and Safety
- Implement and maintain office guidelines and protocols.
- Ensure a tidy and systematic workspace.
- Monitor compliance with health and safety guidelines.
- Interdepartmental Liaison
- Enhance office communications to bolster department collaborations.
- Address customer feedback and concerns, presenting the company in the best manner.
- Personnel Management
- Lead the hiring process for office staff and provide clarity on company policies and procedures.
- Organize introductory sessions and training for newcomers.
- Oversee staff timetables, daily hours, and leave requests.
Required Expertise and Skills:
- A Bachelor's degree in business, management, or a related discipline is an advantage.
- Demonstrable experience in an office administration or similar role.
- Acquaintance with office procedures and basic financial principles.
- Exceptional organizational and multitasking capabilities.
- Effective oral and written communication skills.
- Proficiency with MS Office and other pertinent software/tools.
Job Requirements