Sr Administrative Associate - TS SCI CI Poly - Chantilly - to $120,000, Intermedia Group, Chantilly, VA
Intermedia Group -
Chantilly, VA,
US
Sr Administrative Associate - TS SCI CI Poly - Chantilly - to $120,000
Date Posted: 2024-06-14
Job description
JOB TITLE: Sr Administrative Associate
LOCATION: Chantilly VA
CLEARANCE: TS SCI CI Poly
TARGET COMP: $110,000 - $120,000
REQUIRED
DESIRED SKILL SET
If you are interested in pursuing this opportunity, please respond back and include the following:
Upon receipt, one of our managers will contact you to discuss the position in full detail.
Steve Fleischner
Recruiting Manager
INTERMEDIA GROUP, INC.
EMAIL: ...@intermediagroup.com
LINKEDIN:
JASON DENMARK
Sourcing Recruiter
...@intermediagroup.com
LOCATION: Chantilly VA
CLEARANCE: TS SCI CI Poly
TARGET COMP: $110,000 - $120,000
- The Senior Administrative Assistant shall provide coverage until 1700 (5PM)
- The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
- Shall provide office support and Front Desk coverage handling traveler correspondence and walk-in questions.
- Shall provide support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes.
- Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions.
- Draft and/or provide critical/final review of correspondence.
- Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.
- Build briefing packages and present information.
- Analyze metrics and provide summary to senior management.
- Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates.
- Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
- Maintain a schedule of appointments for a manager or office.
- Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
- Coordinate to schedule meetings with principals.
- Coordinate visitor requests, parking, and catering requests
- Maintain/create and distribute contact cards for leadership.
- Greet and escort visitors.
- Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications / documents.
- Arrange for the delivery of outgoing mail/packages with the mailroom.
- Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
- Administer the online data repository tool, developing, editing and managing SharePoint websites.
- Coordinate training requirements and related events for offices SharePoint POCs
- Coordinate and process Freedom of information Act (FOIA) requests and the publication review process
- Recommend innovative processes to improve the efficiency and effectiveness of the office.
- Compose written communication in response to complex customer queries.
- Prepare routine status reports and track office-related metrics.
- Manage routine website content updates and coordinate more complex website changes with webmaster.
- Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.
- Maintain and update the Records Management Plan
- Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)
REQUIRED
- Clearance: Active TS/SCI w/ CI Poly
- Education: High School Diploma or GED equivalent
- Relevant Experience: 7 years
DESIRED SKILL SET
- Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
- Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
- Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, Philosophy and operating principles
If you are interested in pursuing this opportunity, please respond back and include the following:
- MS WORD Resume
- required compensation.
- Contact information.
- Availability
Upon receipt, one of our managers will contact you to discuss the position in full detail.
Steve Fleischner
Recruiting Manager
INTERMEDIA GROUP, INC.
EMAIL: ...@intermediagroup.com
LINKEDIN:
JASON DENMARK
Sourcing Recruiter
...@intermediagroup.com