Summary The primary purpose of this position is to serve as an Administrative Management Specialist in the DAAG/HRA Front Office performing administrative functions, including managing correspondence, communications, and personnel action approval packages for the following staff offices: Human Resources, Security and Emergency Planning, Library Staff, Equal Employment Opportunity, Consolidated Executive Office, and Diversity Management. This announcement will close after the first 200 applications Responsibilities As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. The duties and responsibilities for a 0301 an Administrative Management Specialist generally include, but are not limited to, the following: Works closely with the Directors and their staffs, and with the DAAG/HRA's Executive Officer to accomplish the administrative goals and priorities of the front office. Serves as the primary customer service representative for the office, responsible for coordinating meetings, and receiving and screening incoming visitors and telephone calls from officials within the Department of Justice and other government agencies, such as the Office of Personnel Management. Serves as the primary administrative specialist to the Executive Officer, providing a full array of support functions, including, but not limited to, coordinating approval packages, taskers, official communication, and formal correspondence with the Directors and staff of their offices that report to the DAAG/HRA. Plans, coordinates, analyzes, and evaluates the DAAG/HRA Front Office's administrative operations. Develops replies to official correspondence on a wide variety of subjects requiring proficient writing skills, tact, sensitivity, and a thorough understanding of organizational philosophy and objectives. Requirements Conditions of Employment Qualifications This vacancy is open to RECENT GRADUATES, who have completed an academic program of study or degree program from a college, university, or vocational school within the last two years (or longer for certain veterans) from the date of this announcement. If you are appointed to a position under this program, you will need to complete a requisite number of work and training hours, based on the agreement you will complete with the hiring office and the agency Pathways program coordinator. After completing the required number of work and training hours, and meeting all other program requirements, you may be eligible for a conversion to a term or permanent appointment. To learn more about the specific requirements and conditions of the Pathways Recent Graduate program, please see the USAJOBS Students & Recent Graduates page, or the OPM Pathways Program site... In addition to the requirements above, you must also meet the specific qualifications requirements for this announcement and the occupational series and grade of this position as described in the Qualifications section below. Please pay careful attention to the entire announcement to ensure you understand these important requirements. To qualify for the position of Administrative Management Specialist (Recent Graduate), (GS-0301-7/9), you must possess the required specialized experience specific to the series and grade you are applying to. Specialized Experience: For the GS-07, you must have one year of specialized experience equivalent to at least the GS-05 grade level in the Federal Service. Specialized experience is defined as: 1) Reviewing data and information prior to responding to inquiries or requests for information and 2) Preparing a wide variety of documents such as letters, reports, spreadsheets, presentations, or briefing packages for internal and external use. OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree in a curriculum that is qualifying for this position. Superior Academic Achievement is based on:(1) Class Standing - You must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR (2) Grade-Point Average (G.P.A.) - You must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on my official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - You may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies ( OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Specialized Experience: For the GS-09, you must have one year of specialized experience equivalent to at least the GS-07 grade level in the Federal Service. Specialized experience is defined as: 1) Consolidating data as necessary and reviews to ensure completeness, timeliness, or acceptability; 2) Assists in planning, coordinating, analyzing, or evaluating administrative operations; and 3) Preparing a wide variety of documents such as letters, reports, spreadsheets, presentations, or briefing packages for internal and external use. OR Education: A master's degree (or equivalent graduate degree such as a L.L.B./J.D.) or two (2) academic years of progressively higher level graduate education leading to such a degree which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: Combinations of successfully competed graduate school education and experience may be used to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for the GS-09. Only graduate education in excess of the first year may be used to qualify. You MUST meet all qualification requirements by the closing date of this announcement, 06/18/2024. Your resume must support your responses to the questionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement (06/18/2024) to complete the assessment as this assessment is part of your application. Education Please refer to qualifications and requirements for education requirements. If you are relying on your education to meet qualification requirements: Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education in order for it to be creditable toward your qualifications. Therefore, you should provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation. All documentation must be in English or include an English translation. Additional Information VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details. DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov. REASONABLE ACCOMMODATION REQUESTS: DOJ policy can be found at: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: This position is excluded from the bargaining unit.