Purchasing and Supply Chain Management

Utilizes best practices when purchasing goods and services for Public Sector to optimize the overall cost of goods by driving cost out of the order fulfillment process.

• Procures product at aggressive pricing through multiple sources by reviewing orders, determining contract requirements and special instructions and selecting the best supplier with the most favorable terms considering cost, delivery, holding inventory, and integration.
• Creates SKU's for sales order processing, taking into consideration vendor and customer contract supply chain requirements. Determines the best method to fulfill the orders by stocking, drop shipping, or hybrid of both.
• Prepares purchase orders by auditing sales orders in accordance with state local and educational regulations. Places purchase orders in accordance with company policy.
• Manages daily backorder and backlog by tracking virtual and/or drop ship inventory to support sales activity. Expedites Purchase Orders by working with both suppliers and vendors to coordinate efforts and update ETAs.
• Assist Public Sector Buyers in analyzing and resolves various post shipment problems.
• Notify Public Sector buyers with Supplier service level failures.
• Provides information to Finance to support quarterly Revenue Recognition by identifying in transit product, strategically coordinating purchase order placement and delivery requirements with various departments and suppliers.
• Assist Public Sector Buyers with customer roll outs by working closely with sales, warehouse and support teams.
• Assist Public Sector Buyers with obtaining return authorizations and credits from our suppliers and vendors for customer returns.

Problem Resolution and Process Improvements

Maintains and provides timely resolutions to problems utilizing the internal case management tool. Responses are expected to be clear, concise and complete.

• Effectively communicates with all departments to resolve problems or provide services both internally and externally.
• Works with Accounts Payable and Suppliers to resolve discrepancies between purchase orders and invoices.
• Processes, analyzes, and provides recommendations from daily and weekly reports for Purchasing and Sales management team.

Vendor/Supplier Management

• Assist Public Sector buyers working with vendors to improve supply chain efficiency.
• Utilizes various on-line supplier and vendor systems to determine accurate ETA's for purchase order management.
• Attend meetings with vendors and suppliers to report and address operations issues relative to Government orders.

Associate's Degree or the equivalent combination of education and work experience and a minimum of 3 year of work experience in progressively responsible roles in the purchasing of State and Local Government and Academic institutions.

Technology

• Working knowledge of Microsoft Office Suite with ability to create a document or simple spreadsheet.
• Technical aptitude with ability to absorb and apply newly learned technical skills

Business Knowledge

• Working knowledge purchasing and supply chain management with ability to understand the lifecycle of a purchase order.
• Excellent communication and interpersonal relationship experience with ability to network and seek out available resources internally and externally for answers to questions or problem escalations.
• Excellent negotiation skills with ability to procure product to the company's best advantage.
• Excellent problem solving skills with ability to think through impact on all departments related to purchase order requirements.
• Working knowledge of State and Local and Educational contracts.
• Basic knowledge of international logistics to understand feasibility of imports and exports.