Law Firm Accounts Payable Specialist, R W Group, All cities, DC
R W Group -
All cities, DC,
US
Law Firm Accounts Payable Specialist
Date Posted: 2024-05-11
Job description
15th April, 2024
R &W Group seeks a solid accounts payable professional with law firm accounting experience and proficiency with Chrome River and 3E platforms! This AP Specialist will be an integral part of the accounting team at a reputable law firm in DC and will be predominantly responsible for processing invoices and check requests to ensure proper GL coding, responding to attorneys and staff regarding payment status, and assisting with important accounting functions. Position reports to the Director of Finance.
Daily Responsibilities:
Requirements:
Hours are 9:00 a.m. to 5:30 p.m., Monday through Friday. The firm offers a hybrid work schedule. Great benefits and competitive salary. Apply via R & W Group's website at www.r-wgroup.com.
R &W Group seeks a solid accounts payable professional with law firm accounting experience and proficiency with Chrome River and 3E platforms! This AP Specialist will be an integral part of the accounting team at a reputable law firm in DC and will be predominantly responsible for processing invoices and check requests to ensure proper GL coding, responding to attorneys and staff regarding payment status, and assisting with important accounting functions. Position reports to the Director of Finance.
Daily Responsibilities:
- Review expense reports daily in Chrome River to ensure proper documentation, coding and compliance with travel and expense policy
- Review invoices for appropriate coding, documentation, and approvals in Chrome River daily
- Monitor proper and accurate importing of vouchers into 3E from Chrome River
- Prepare Excel reporting from 3E to process weekly vendor check, wire, and ACH runs
- Enter wire/ACH payment information to online banking platform
- Confirm vendor wire/ACH bank payment instructions verbally - based on fraud protection protocol
- Prepare and file monthly sales and use tax returns
- Setup new vendors, verifying new vendor 1099 status, and obtaining W9's
- Respond to ad-hoc vendor inquiries, reconcile vendor statements, and research and resolve discrepancies
- Prepare 1099 excel worksheet(s), on a quarterly basis, leading up to year-end filing
- Assist in preparation of AP reporting, including audit schedules
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices
- Support month-end and year-end close
- Assist with ad hoc projects as needed
- Backup for daily bank reconciliation
- Enter payroll journal entries into 3E twice monthly
- Ad hoc journal entries as needed
- Q1 and Q4 audit support
- Monthly account review and reclass suggestion
Requirements:
- Working knowledge of accounts payables, Chrome River, and 3E is a must
- Four-year high school diploma or equivalent
- Five plus years of accounts payable experience, law firm experience preferred
- Must know and apply basic AP and accounting procedures
- Knowledge of sales and use tax
- Knowledge of banking platforms and journal entries
- Knowledge of 1099's miscellaneous/NEC's
- Knowledge of Microsoft Office Suite (Excel, Outlooks, PowerPoint, and Word)
- Strong organizational, written, and verbal communication skills
- Must be dependable and have a professional demeanor
- Ability to work effectively both independently and as a team player
- Strong work ethic, multi-tasking skills and attention to detail
- Ability to work under tight deadlines and prioritize responsibilities
- Ability to handle and maintain confidential information
- Assist in month-end/year-end closing processes
Hours are 9:00 a.m. to 5:30 p.m., Monday through Friday. The firm offers a hybrid work schedule. Great benefits and competitive salary. Apply via R & W Group's website at www.r-wgroup.com.