Accounting Manager, Palmer Staffing, All cities, DC
Palmer Staffing -
N/A
All cities, DC,
US
N/A
Accounting Manager
Date Posted: 2024-06-15
Job description
A D.C. Law Firm is seeking an Accounting Manager. The Accounting Manager will be responsible for all aspects of accounting operations at the firm. The Accounting Manager works closely with the Executive Director ensuring all firm accounts are managed and accurate and with the accounting team ensuring best practices are assessed, executed and maintained. The Staff Accountant will work full-time on a regular schedule during standard firm business hours. The firm is allowing a hybrid work environment - with 2-3 days in-office. The ability to work remotely is subject to change based on the needs of the firm. This position is eligible for all benefits, as described in the Firm manual, available to exempt support staff, working 25 or more hours, including subsidized health insurance, dental insurance, paid time off, short- and long-term disability insurance, basic life insurance, 401k, and profit sharing. Law firm experience is required.
Status: Direct Hire Salary: Up to $150K DOE *LOCAL CANDIDATES ONLY*
What You'll Do:
General Ledger and Routine Reporting
Ensure that all balance sheet and targeted income statement accounts are analyzed and reconciled monthly on a timely basis - includes payroll, fixed assets, and related tax accounts
Prepare monthly account reconciliations of all cash and trust accounts
Prepare and enters routine journal entries
Prepare and enter adjusting journal entries as necessary, maintaining appropriate documentation
Maintain general ledger accounts for accuracy and compliance, update and create appropriate general ledger accounts
Generate monthly and year-end financial statements and management reports, analyzes variances and reviews them with Executive Director promptly after closing
Ensure month-end and year-end closing are conducted accurately and timely
Prepare weekly cash reports
Accounts Receivable, Payable and Billing
Routinely review unallocated and suspense account balances and work with accounting team and attorneys to resolve
Review, reconcile and processes payment for employee expense reports
Supervise processing of vendor invoices
Review all accounts regularly to ensure accuracy
Assist with client collections
Taxes and Government Reporting
Assist in the preparation of annual tax work papers and coordinates tax work with outside accounting firm
Work with outside accountants to make estimated payments on a timely basis
Assist with the preparation and filing of other taxes: DC Personal Property Tax; DC Sales and Use Tax; DC Ballpark Tax; 1099's; etc.
Assist in government reporting as needed
Manage the various state nexus requirements and coordinates tax payments with outside accountants.
Maintain a close working relationship with outside accountants and responds in a timely manner to all tax related projects.
Maintain the firm tax filings.
Budgeting
Prepare and monitor annual budget
Analyze budget anomalies and work with Executive Director on adjustments
Advise Executive Director on special budgeting projects (e.g., construction, purchases, etc...)
Payroll
Work with payroll company to ensure GL is accurate and updated
Prepare year-end payroll transfers including wire set-up for year-end bonus payrolls
Benefits
Manage payment of benefits on a monthly basis
Other Duties
Perform basic bookkeeping for the Firm's PAC and prepare monthly FEC 3X and Bi-annual LD-203
Maintain accounting records for the Firm's non-profit (create bills, record billings, receipts and disbursements, prepare tax materials to send to tax accountants, follow up with overdue AR, etc.)
Positive pay management, bank account management, and trial balance review
Creation of new employee accounts and training of new hires on timekeeping and accounting policies
Monitor internal controls and report inconsistencies with accounting policies and procedures to the Executive Director
Manage daily and monthly accounting activities to include, but not limited to, the department calendar, time entry, billing and incoming departmental emails
Assist with special requests, post cash, and monitor collections
Monitor bank activity including annual renewal of Letter of Credit and Line of Credit, money market account and make recommendations to Executive Director for various funding vehicles
Develop and implement appropriate strategies to enhance accounting processes and procedures
Develop and maintain relationship with banking representatives
Manage access of the various accounts for the accounting staff after conferring with Executive Director
Manage the time and billing software programs and provide recommendations for improvements to the Executive Director
Maintain a daily cash report including the year-end projection summary
Prepare annual reviews of accounting staff
Participate in all Administrative Team meetings, meetings with accountants and other firm-related meetings requiring accounting input
Attend quarterly CEO Roundtable sessions hosted by BakerTilly
Keep Executive Director updated on changes impacting firm finances (e.g., new DC laws, updates to state nexus, changes to tax rules, etc..)
Manage various state registered agents and respond to inquiries as requested
Manage and complete vendor/client requests for information
Assist Executive Director with completing annual insurance policy renewals
Work closely with Billing Supervisor to ensure accounting accuracy
Job Requirements:
Bachelor's Degree in accounting or related field required
5+ years law accounting experience, Law firm experience is required
Experience with law firm accounting preferred
Must be proficient in use of Excel at the intermediate or advanced level
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer. About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area. Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number"! Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.