Supervisory Records and Information Management Specialist

This position is located in the Drug Enforcement Administration, Financial Management Division, Office of Administration, Records & Information Management Section, Records Management Unit. As a Supervisory Records & Information Management Specialist, a typical work assignment includes administering all types of records, writing and developing records and information management (RIM) policy, liaising with internal and external customers on RIM policy, and writing and developing RIM schedules.$139,395 - $181,216/yearThis position is located in the Drug Enforcement Administration, Financial Management Division, Office of Administration, Records & Information Management Section, Records Management Unit. As a Supervisory Records & Information Management Specialist, a typical work assignment includes administering all types of records, writing and developing records and information management (RIM) policy, liaising with internal and external customers on RIM policy, and writing and developing RIM schedules.Salary

$139,395 - $181,216/yearConditions of Employment

Must be a U.S. CitizenYou must submit to a pre-employment drug test.Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.Applicants must meet all qualification requirements by the closing date of this announcement.You may be required to serve a probationary period.Selected applicants will be required to complete an online onboarding process.DEA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see

Applicants must meet the Specialized Experience requirements as noted below. Qualification claims will be subject to verification.

You may qualify at the GS-14 level, if you fulfill the following qualification requirement:

One year of specialized experience equivalent to the GS-13 grade level in the federal service (experience may have been gained in the private sector) performing the following duties: 1) leading projects to improve compliance with records and information management requirements; 2) providing input in developing procedures to improve the administration of records and information management program(s); and 3) participating in projects to improve compliance with records and information management requirements. .

Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. One year of specialized experience for this position includes:

Competencies:

Your qualifications will be evaluated on the basis of your level of competencies in the following areas:

Human Capital ManagementInformation ManagementManages and Organizes InformationProject ManagementTechnical Credibility

Time-In-Grade Requirement : Applicants who are current Federal employees must meet time-in-grade requirements by the closing date of this announcement ( as defined in 5 CFR 300, Subpart F).

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As a Supervisory Records and Information Management Specialistyour typical work assignments may include:Providing effective control over the creation, organization, maintenance, use, evaluation, preservation, disposition, and audit of Drug Enforcement Administration (DEA) records.Providing oversight of the transition of DEA from paper to electronic records in accordance with digitalization standards established by NARA.Formulating and executing a continual DEA-wide RIM compliance inspection and evaluation program to assure conformance to established policies and procedures, law, and regulations of other agencies.Directing analysis and evaluation of all proposed RIM systems, applications, projects, and all proposed purchases of RIM filing and retrieval equipment; authorizes approval as appropriate.Performs the full range of supervisory duties.Education This job does not have an education qualification requirement. Other Information

Background Investigation: To ensure the accomplishment of its mission, DEA requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation (Critical-Sensitive/Top Secret, Special-Sensitive/Top Secret, or Non-critical Sensitive/Secret). This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Must be able to perform the essential duties of the position, with or without reasonable accommodation. DEA committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment.

EEO POLICY STATEMENT

Veterans' Preference: Certain veterans are eligible to apply as a status candidate under the Veterans Employment Opportunity Act (VEOA). View Feds Hire vets for more information on veterans' preference see .

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Interagency/Career Transition Assistance Program (ICTAP/CTAP): This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 80 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For more information visit:

Additional selections may be made beyond the total number of vacancies specified using this vacancy announcement. Further selections may also be made for additional organizational divisions and/or units within the duty location(s) listed above.

Recruitment and/or Relocation Incentives will only be considered and approved under conditions specified provided the agency has determined that the position is likely to be difficult to fill in the absence of an incentive and funding for such an incentive is available.Required Documents

RESUME:

Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history or academic career.

To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builde r.

If you choose to use your own resume, you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position:

Job title; Name of employer; Beginning and ending dates of employment (month/day/year format); Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience; Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable) and;

Series and grade or equivalent (if a federal position) . If the position has an education requirement or you are qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/university. The transcript copy must reflect the college/university name and/or logo. Applicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selected. If selected, you will be required to provide official transcripts prior to establishing your start date.

OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

Competitive Status Verification :

All current and former Federal employees must submit an SF-50, Notification of Personnel Action, documenting proof of competitive status, tenure, position, and grade level. Most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement).Examples of appropriate SF-50's include:

Government wide GS pay adjustment received in January 2024; or appointment to new position.

Note: If you are a current Federal employee and your agency has not processed an SF-50, Notification of Personnel Action, within the last 52 week, please provide a brief statement why (e.g., due to budgetary restriction, etc.).

Time-in-Grade Verification :

An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.Examples of appropriate SF-50's include:

Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion of Appointment.

Do not include a photograph or video of yourself, or any sensitive information

(age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter.

We will not access web pages linked on your resume or cover letter to determine your qualifications.

REQUIRED DOCUMENTATION FOR CAREER TRANSITION CLAIMS

If you are claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), submit a copy of your agency notice, most recent performance rating and most recent SF-50, Notification of Personnel Action, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the well-qualified category for this position. Please see ICTAP eligibility.

If you do not provide the required information, we will assume you are not eligible or you do not wish to be considered for any preference or eligibility.

Please do not submit any other supplementary documentation that is not requested of you. To protect your personal information, we will only send your resume and cover letter to the selecting official or hiring manager.How to Apply

To apply for this position, please read and follow all instructions in this announcement, complete the online application, and submit the documentation specified in the "Required Documents" section. Your complete application package must be submitted by 11:59 PM Eastern Time (ET) on 05/16/2024 to receive consideration.1. To begin, click Apply to access the online application . You will need to be logged into your USAJOBS account to apply.

2. Follow the prompts to select your resume and/or other supporting documents to be included with your application package . See the "Required Documents" section for any additional forms and/or supplemental materials required.

3. Read all Eligibility questions and respond accordingly to any Eligibility you wish to claim . You will only be considered for those Eligibility questions (Status Applicant, Reinstatement, Schedule A, etc.) you respond in the affirmative to, regardless of what documentation you submit. We cannot assume you intended to respond differently to a question based on other information in your application package.

4. Complete the assessment questionnaire . Applicants are asked all questions regardless of their consideration preferences. We will only consider you for the grades, series, locations, specialties, and other considerations that you self-identify as being qualified for or interested in. Preview assessment questionnaire before you apply:

5. Verify all required documentation is included in your application package , review your responses to the assessment questionnaire for accuracy, and then submit your application. We cannot assume responsibility or grant extensions for personal issues (e.g., troubles navigating the application process, loss of internet, not understanding a question) when applying to our announcements.

For resume writing guidance, please visit the following resources: USAJOBS Resource Center , and the USAJOBS Resume Writing Video Tutorial .

Reasonable Accommodations Request:

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations

or how to contact an agency.

If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted. Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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