Office Manager, W. O. Grubb, Alexandria, VA
W. O. Grubb -
Alexandria, VA,
US
Office Manager
Date Posted: 2024-06-01
Job description
An Office Manager is responsible for administering the operations of the branch, direct staff and helps achieve the mission and goals of the Company, while maintaining outstanding customer service for both internal and external customers. The individual typically works under limited supervision and is subject to working as long as necessary to complete his/her job duties.
Responsibilities:
Essential:
Responsibilities:
- Administration of A/R, payroll timekeeping, A/P entry, equipment utilization tracking, sales by salesman tracking, petty cash, etc.
- Utilization and supervision of the Receptionist.
- Ensure compliance with corporate policies.
- Ensure all rentals and work are accurately invoiced to the customer in a timely manner.
- Review and submit for Branch Manager approval all branch personnel expense reports.
- Maintain driver / operator files in accordance with DOT and company requirements.
- Ensure monthly fuel use reporting is accurately completed.
- Ensure all accidents are documented and contact insurance carrier when accidents occur.
- Assist in management of W/C cases.
- Compliance with SOP's.
- Report progress of Branch towards goals.
- Procure oversize / overweight permits as required.
- Interface with insurance carrier to issue insurance certs required by customers.
- Troubleshoot any insurance issues.
- Perform other duties as assigned by the Branch Manager.
Essential:
- Standard office procedures and practices, including use of modern office equipment and software applications.
- Possess a minimum of a high school diploma or equivalent.
- Must be able to pass a drug test, background check, and fit for duty test.
- Associate degree.
- Prefer candidates with 3 to 5 years of similar experience.
- Previous experience using accounting software.
- Prefer candidates with proficient oral and written communication skills, technical skills, and functional skills.