Job Description

Performs responsible accounting support and administrative work in the preparation, processing, maintenance and verification of accounting documents and records. This work requires the application of accounting methods and knowledge of a range of accounting principles. Work is performed under general supervision of the Business Finance Manager.

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Examples of Duties

* Makes payment on invoices ensuring appropriate approvals are in place

* Maintains double entry booking keeping

* Reviews and posts receipts and reconciles receivables to the general ledger

* Prepares and sends accounts receivable billing statements

* Works with other departments to determine when an account is eligible for a refund

* Responds to inquiries, internal and external, regarding billing matters while keeping supervisor informed

* Ensures the Sheriff Fee weekly report is endorsed and copied before delivery to the Treasury's Office

* Retains documentation on all petty cash distributed and received

* Follows all internal accounting controls

* Updates the state comp monthly spreadsheet with Sheriff's Office personnel to include salaries/fringe benefits and adjustments before tax

* Keeps an updated list of all credit card holders and amounts

* Performs credit card line entry in our software system to ensure payment is processed on time

* Reconciles bank statements

* Prepares informational spreadsheets

* Collects and tracks invoices and account information from purchase orders and expenditures

* Files various fiscal transactions according to the Library of Virginia records retention and disposition schedule

* Prepares and reconciles records and ledgers; assist in the preparation of financial and accounting documents

* Researches and responds to employee or vendor inquiries, requests, and complaints

* Resolves complaints in an efficient and timely manner while keeping supervisor informed.

* Utilizes various computer programs to enter and maintain data

* Posts information to ledgers, journals, and reports

* Generates reports and creates spreadsheets from database or accounting systems

* Maintains attention to detail by prioritizing work and coordinates multiple activities simultaneously despite interruptions

* Functions as back up support to the Finance Team as needed

* May perform other related work as assigned

Knowledge, Skills and Abilities

Thorough knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of standard office procedures, practices, and equipment; general knowledge of governmental accounting principles, procedures, practices, and related data processing systems, equipment and software; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy utilizing computer system; skill to use a variety of office machines; ability to get along well with others.

Education and Experience

Any combination of education and experience equivalent to graduation from high school, supplemented by courses in bookkeeping and extensive experience in general office work.

Minimum 2 years of prior experience as an Accounting Technician or in similar role.

Prior experience in a law enforcement agency preferred.

Special Requirements

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside environmental conditions.