Job Description

The Assistant Project Manager is responsible for assisting the Project Management Team with the dailymanagement, coordination, and execution of the construction process. This role will assist with safetymanagement, quality, cost management, contracting, scheduling, estimating, bidding and contract administrationfunction to ensure successful completion of the project, both timely and within budget.

ESSENTIAL DUTIES + RESPONSIBILITIES

Safety

Enforce the DAVIS Safety program in accordance with DAVIS Policies and Processes, local, state, andfederal laws to include all subcontractorsParticipate in and reports on safety walksAssist in the development of project-specific safety plan and orientation processObtain and maintain current certifications for First Aid, CPR and OSHA

Technical Knowledge

Maintain a complete, current and accurate set of contract documents and "as-builts"; electronically postand update drawings with RFIs and submittalsPrepare change proposals, negotiate, execute, and issue change orders to subcontractors and others;prepare revisions to the budget, as a result of change ordersUtilize subcontract terms and know how they apply to various situations on a projectTrack and obtain properly executed documents to include contracts, insurance certificates, bonds andother documents as requiredAssist and / or lead with project meetings, internal, owner or subcontract meetings, as required withsupervision of lead Project ManagerPrepare subcontractor meeting agenda and supporting materials; begin to run weekly meetings withassistance / participationMaintain meeting notes and issue meeting minutes that have been reviewed and approved by ProjectManagerAssist and / or lead in the preparation of the Project Status Report (PSR) to include project safetyreports; updating cost management items, schedule, and tracking document; identifying risk; andgenerating project photosReview, approve and code the subcontractor and vendor invoices, as directedLead and / or partner with DAVIS Superintendent to run subcontractor preconstruction, progress, andcoordination meetings, including the issuance of meeting minutes, as directedAssist in the development of site logistics and sequencing diagrams; create the documents using propersoftware systemsAssist in monthly project owner invoicing as required including subcontractor invoicing reviews, materialinvoicing review, budget managementAssist and / or lead in the management of project closeout process with preparing and completing thejob close out check lists, punch list process, collecting and issuing project close out documentationGather documentation necessary to assist / execute financial closeout with owner, subcontractor and /or vendor disputesTake progress photos and save onto server; issue a photo report, as necessaryPerform other duties as assigned

Quality of Work

Participate in the implementation, and utilize the DAVIS Quality Management system in the execution ofthe projectUsing DAVIS standards, review and prepare proper submittals to comply with contract documentsAssist with the implementation of the budget/cost control process, change management process,invoicing process, Project Status Report process, schedule control and maintenance process inaccordance with the DAVIS quality standards on a consistent basisCreate and manage quality control and deficiency logs utilizing Latista, or similar softwareAssist in the development of thorough scopes of work for each trade to ensure buy-out completenessAssist in the process to solicit, review and analyze bids from subcontractors and material suppliers forcorrect scope of work; assuring accuracyLearn and coordinate with other project team members to assure adherence to Best Practices

Commitment

Perform responsibilities with excellence in service, integrity and building relationships as exemplified inDAVIS core valuesTake the necessary steps in following tasks through to completionDemonstrate involvement in DAVIS sponsored activities and industry-related eventsParticipate with the retention and recruiting of current and future DAVIS employeesResponsible for Project Engineer and Project Coordinator duties, as required to provide back up tooffice staff when key personnel are absent

Cooperativeness & Teamwork

Team with DAVIS Superintendent to assist and / or lead the construction process for the duration ofthe projectActively participates and promotes a collaborative environment with owners, property managers, designteam members, co-workers, subcontractors, vendors and other contractors to enhance effectivecommunicationWork well with others at all levels; fosters the spirit of cooperation to create a collaborative teamenvironment

Communication

Effectively communicate with DAVIS team, owners, architects, and subcontractors from preconstructionthrough project completionDevelop strong relationships with project team through owners meeting, project meetings, internal, and/ or subcontract meetingsParticipate in presentations for potential projects, internal corporate initiatives, etc.Provide and use subcontractor qualification reports to assess subcontractor performance to provideproject teams with strategic guidance

Problem Solving

Identify and execute a proactive approach to solving project issues including supporting active research,coordination with other DAVIS resources, connecting with Subcontractor community as necessary tohelp foster creative solutionsWrite fully coordinated RFI's that offer solutions and field information to the design teamImplement solutions in a timely manner

Planning & Organization

Manage task priorities and execute effectivelyOrganize workflow, workspace, files and resources effectivelyKnow the details of the project while maintaining a big picture outlook

Timeliness

Demonstrate sense of urgency related to project billing and change order executionFulfill attendance and commitment expectationsExecute timeliness of project specific dutiesPrepare, maintain and complete the job start-up and closeout checklists

Management & Leadership

Mentor and assist subordinate project team members

DAVIS COMMON ATTRIBUTES



SAFETY

- Consistently works within DAVIS safety standards; promotes safety as a priority withcoworkers, subcontractors and external clients

TEAM COLLABORATION

- Works effectively within their own team and across the organization;promotes team atmosphere and culture; has a positive, can do attitude

COMMITMENT TO QUALITY

- Applies DAVIS standards to produce high quality work on aconsistent basis; produces work that is accurate and reliable, actively demonstrates excellence in service;builds and maintains integrity as a core function of their job and in their relationships with others

CHAMPIONS DAVIS BUSINESS

- Consistently markets DAVIS business within the scope of theirjob; actively seeks and / or supports new business opportunities; actively builds relationships andencourages others to do the same

KNOWLEDGE, EXPERIENCE + SPECIAL SKILLS*Required

Bachelor's Degree in Engineering, Construction Management, Architecture, or related field or equivalentconstruction experience*Minimum of two (2) years previous construction experience*Knowledge of principles and practices of engineering and construction project management, includingsafety standards*Demonstrated ability to:o understand and learn technical systems and processes*o show initiative, self-motivation, decision making and appropriate level of commitment to job*Exhibit the skills necessary to take on entry level management and leadership roles*Decision making, research and analytical problem solving skills*Time management with the ability to organize, assess and prioritize multiple tasks, projects, anddemands, and to work independently*Possess strong verbal and written communication skills, and interact effectively at all levels within theorganization*MS Office - Microsoft Word, Excel, Power Point and Outlook experience*Project management and scheduling software experience (i.e. Primavera, MS Project, or other)*Certifications for First Aid, CPR and OSHA 30-hourGeneral Contracting experience

PHYSICAL JOB DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfullyperform the essential functions of this job. Reaching above and below, stooping, kneeling, crouching, and bending.The employee must occasionally lift / carry / move up to 50 pounds. Manual dexterity to operate office equipment,file, and perform specialized skills. Needs a high degree of concentration in a busy office environment.

WORKING CONDITIONS

Work environment characteristics described here are representative of those that must be met by an employeeto successfully perform the essential functions of this job. This position may require some travel for conferences,educational sessions, and other company events.The noise level in the office work environment is usually moderate.While performing the duties of this job, the employee may be exposed to higher noise levels and hazardousworking conditions when working at job sites. Safety precautions must be taken and resources will be provided.

NOTE: The above statements are intended to describe the general nature and level of the work beingperformed by people assigned this job. They are not exhaustive lists of all duties andresponsibilities, knowledge, skills, abilities, physical job demands and working conditionsassociated with the job.#J-18808-Ljbffr