Vocational Support Specialist, The Chimes, Baltimore, MD
The Chimes -
Baltimore, MD,
US
Vocational Support Specialist
Date Posted: 2024-06-18
Job description
Job Summary:
Responsible for verification of disabilities initially and annually for all applicants/employees with disabilities. Responsible for preparation of documents, policies, and procedures as requested. Position requires a detail oriented, self-starter with strong communication skills, strong analytical skills, an understanding of medical terminology, diagnoses and documents, and compassion and respect for persons with disabilities. Position involves extensive travel both in and out of state.
Essential Functions:
Physical Abilities Needed to Meet Work Demands:
This position is designated as essential. This means that when the facility is faced with an
institutional emergency, employees in this position may be required to remain at their
work location or to report to work to protect, recover, and continue operations at the facility.
Education:
Total Rewards (For Full-Time Employees = >30 hours/week):
Want to learn more?
To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:
#cdc202
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Responsible for verification of disabilities initially and annually for all applicants/employees with disabilities. Responsible for preparation of documents, policies, and procedures as requested. Position requires a detail oriented, self-starter with strong communication skills, strong analytical skills, an understanding of medical terminology, diagnoses and documents, and compassion and respect for persons with disabilities. Position involves extensive travel both in and out of state.
Essential Functions:
- Read, analyze and verify acceptability of disability documentation presented by candidates
- Request follow-up and supporting documentation
- Meet with employees and supervisors at work sites to set goals and understand job limitations and supports needed. Site visits will involve regular travel both in-state and out-of-state
- Evaluate employee requests and wishes for advancement, training, or job changes
- Work with management to help employees meet goals through training and one on one support.
- Contact healthcare practitioners/physician offices or candidates for additional information
- Request documentation from employees who provided none but indicate a disability
- Collaborate with site project manager to ensure accurate documentation and timely submission of questionnaires for initial/annual Individual Eligibility Evaluations
- Prepare and provide training for sites on documentation requirements
- Maintain spreadsheets of due dates for all reports
- Prepare and disseminate monthly (weekly) memo of due dates to sites
- Research and resolve any issues related to inaccurate or questionable information submitted by contract site in reference to verification of disabilities
- Write initial and annual Individual Eligibility Evaluations for all qualified employees
- Based on information gleaned from site visits and eligibility evaluations, make recommendations about employees ready to more into more competitive environments(CIE)
- Work directly with Employment Services Senior Manager on placement for CIE
- Assist Employment Services Senior Manager in finding competitive positions
- Input disability status in UltiPro for all new hires or rehires
- Annually, determine eligibility and change status in UltiPro with approval if no longer eligible
- Relate status changes to non-disabled to Employment Services Senior Manger
- File all disability documents and Individual Eligibility Evaluations in UltiPro
- Perform self-audits of medical documentation and IEE s regularly, at least quarterly
- Request employees provide updates to out of date or no longer acceptable documentation
- Maintain working knowledge of government regulations related to employment of persons with disabilities
- Maintain working knowledge of AbilityOne regulations
- Be aware of requirements for CIE and WIOA
- Participate in audits of employee files by government agencies
- Create and prepare reports and special projects as directed
- Gather data from numerous sources and compile it into understandable formats
- Comply with all Agency policies and procedures and follow contract specifications
- Establish and maintain positive relationships with customers, co-workers, and public
- Attend meetings and training as required
- Pass and comply with CPR/First Aid training and OSHA training
- Comply with and ensure staff compliance with all building and security requirements
- Perform site visits for training/review and other purposes as directed
- Gather Self- ID information from all employees biennially
- Survey processes for OFCCP and DOL compliance efforts
- Assumes other duties, responsibilities, and special projects as needed
Physical Abilities Needed to Meet Work Demands:
- Ability to sit for long periods of time
- Ability to visit sites and walk steps and long distances
- Ability to lift, carry, and push up to 25 lbs. as needed
- Ability to file documents in file room
- Ability to see details on the floor, above the head, or on surfaces
- Ability to work independently and collaboratively with others
- Ability to think and act strategically
- Ability to communicate effectively with employees and government staff
- Ability to stay current on requirements for compliance
- Ability to maintain confidentiality in all work related matters
- Ability to utilize due diligence in all work activities
- Assure a high level of quality in performance of all work
- Ability to make decisions and solve problems
- Ability to plan, implement, organize, and prioritize
- Ability to be flexible and dedicated to quality and customer service
- Ability to manage multiple tasks effectively
- Ability to react immediately to emergency situations
- Ability to analyze data and recommend corrective action
- Ability to read, write, and speak (communicate and relate information) English
- Ability to use technology for completion of specified job duties
- Ability to manipulate numbers
- Ability to maintain and submit reports, logs, and other paperwork in a timely manner
- Ability to understand and apply technical written material
- Ability to understand and comply with safety procedures and environmental requirements
- Ability to operate machinery without posing a safety hazard to self or others
- Ability to use and care for equipment and supplies properly
- Ability to complete tasks in a timely manner with numerous interruptions
- Ability to attend work regularly and remain on site for scheduled shift
- Ability to work a flexible schedule as required
- Ability to attend and participate in training and work related meetings
- Ability to demonstrate integrity and ethical standards in job performance
- Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner
- Ability to provide guidance, direction, and technical support
- Ability to comply with all building, security, and company policies and procedures
- Valid driver s license from state of residence and ability to drive
- License must have been valid for at least 3 years
- If driving a 15 passenger van, must be at least 25 years old
- Acceptable driving record as determined by Agency s insurance carrier and by Chimes DC policies and procedures
This position is designated as essential. This means that when the facility is faced with an
institutional emergency, employees in this position may be required to remain at their
work location or to report to work to protect, recover, and continue operations at the facility.
Education:
- College degree in Nursing, Social Work, Board Certified Behavioral Analyst or related clinical field from an accredited institution
- Training or experience in medical field or social work required
- Knowledge of medical terminology and various disabilities required
- Proficient with Outlook, Excel, PowerPoint, and Word
- Strong oral and written communication skills
- Four (4) years work experience in clinical or clinical administrative setting
- Knowledge or experience with AbilityOne documentation requirements a plus
- Spanish bi-lingual preferred
- Demonstrated ability and knowledge of computer operations
- Experience with government compliance preferred
Total Rewards (For Full-Time Employees = >30 hours/week):
- Competitive Pay
- Medical, Dental, and Vision Insurance
- Tuition Reimbursement options
- Flexible Spending Accounts (Health, Dependent, and Transportation)
- Life Insurance
- Disability Insurance
- Paid Time Off
- 403(b) with Employer Match
- Employee Recognition Programs
- Employee Referral Bonus opportunities
- Discounts through Tickets at Work
- Discounts on Verizon mobile service
- And More!
Want to learn more?
To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:
#cdc202
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)