Payroll Coordinator, Open Systems Healthcare, Washington, DC
Open Systems Healthcare -
N/A
Washington, DC,
US
N/A
Payroll Coordinator
Date Posted: 2024-05-06
Job description
Position Overview: Responsible for compiling and maintaining branch payroll data and records while ensuring Agency compliance with all aspects and levels of Federal, State, and local laws, regulations and standards.
Essential Job Functions:
General Payroll:
Prepares, maintains, develops and updates essential payroll record
Compiles payroll data through timesheet/EVV claim collection
Ensures documentation compliance with local, state, and federal regulations as well as Agency policy
Calculates mileage for those employees approved for reimbursement
Utilizes computer programs to verify timesheets/clock-ins/outs and process payroll on a weekly basis
Reviews wages computed and corrects errors to ensure accuracy of payroll
Ensures employees are properly paid for travel time, orientation, in-services, etc. according to law
Conducts data entry of new hire information in a compliant manner
Responsible for contacting employees to maintain timeliness of submitting documents
Maintains timesheet records in a neat, orderly, and updated manner while preserving confidentiality according to HIPAA law
Responsible for timely filing of timesheets
Follows Open Systems Healthcare's Policies and Procedures
Follows Federal, State and local rules and regulations pertaining to home care services
Performs all other duties as required and assigned
Timesheet specific:
EVV specific:
Review and process all pending approvals in the EVV system
Review completion of care plan for accuracy and alignment with care plan
Transcribe comments from care notes accurately and timely
Communicate and collaborate with client to address missed tasks
Address EVV setup issues with office staff/OSH Rep
Complete final approvals
Review over authorizations and discrepancies with schedule
Escalate over authorizations and discrepancies with schedule to appropriate OSH representatives
Escalate conflicts, grievances, incidents, etc to appropriate OSH representatives
Run visit compliance report as final check of tasks and visits completed
Requirements
Required Education and Experience:
4 year degree (BS/BA or equivalent) preferred
Minimum 1 year experience in payroll, accounting or similar field preferred
Required Credentials:
Must have a reliable form of transportation
CPP or FPC certification desirable but not required
Evidence of Tuberculosis screening that meets CDC guidelines
Able to work in a fast paced work environment
Focus on Client Needs: Anticipate, understand, and respond appropriately to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters
Ability to handle confidential information in compliance with HIPAA
Ability to handle sensitive information in a calm and professional manner
Ability to lead change and innovation
Ability to manage multiple tasks on a daily basis and manage time efficiently
Public relations ability, interpersonal skills and professional telephone manner
Preferred Competencies:
Supportive of OSH's Core Values and of team concept
Basic computer skills required; ability to utilize basic computer software integral to Agency operations after initial training period
Ability to effectively communicate externally as well as internally with all levels of the organization