Post Award Analyst, Howard University, Washington, DC
Howard University -
Washington, DC,
US
Post Award Analyst
Date Posted: 2024-06-15
Job description
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission.
BASIC FUNCTION:
Contribute to the efforts of a team providing research administration services to a designated portfolio of internal customers, i.e., colleges, departments and researchers and external customers such as federal and non-federal sponsors. Primary responsibilities include working with Team Leader and Principal Investigators to review and approve requisitions and expenditures for new, continuing, and competing awards; budget forecasting; and functioning as liaison to internals clients. Maintain timely coordination and communication with involved parties regarding grants post-award management issues.
SUPERVISORY ACCOUNTABILITY:
May supervise student assistants or wage employees.
NATURE AND SCOPE:
Internal contacts include executives, administrators, managers, faculty, staff and students of the University departments, units and offices. External contacts include Federal, state, local and other governmental sponsors of research/training programs at Howard University, private foundations, corporations and other private sector sponsors of research/ training programs, auditors, inspectors and other representatives working on behalf of program sponsors, representatives from other universities, institutes and other organizations with whom Howard University works on sponsored research/training programs and industry trade organizations (such as the Society of Research Administrators International and the National Council of University Research Administrators and others)
PRINCIPAL ACCOUNTABILITIES:
CORE COMPETENCIES:
MINIMUM REQUIREMENTS:
BASIC FUNCTION:
Contribute to the efforts of a team providing research administration services to a designated portfolio of internal customers, i.e., colleges, departments and researchers and external customers such as federal and non-federal sponsors. Primary responsibilities include working with Team Leader and Principal Investigators to review and approve requisitions and expenditures for new, continuing, and competing awards; budget forecasting; and functioning as liaison to internals clients. Maintain timely coordination and communication with involved parties regarding grants post-award management issues.
SUPERVISORY ACCOUNTABILITY:
May supervise student assistants or wage employees.
NATURE AND SCOPE:
Internal contacts include executives, administrators, managers, faculty, staff and students of the University departments, units and offices. External contacts include Federal, state, local and other governmental sponsors of research/training programs at Howard University, private foundations, corporations and other private sector sponsors of research/ training programs, auditors, inspectors and other representatives working on behalf of program sponsors, representatives from other universities, institutes and other organizations with whom Howard University works on sponsored research/training programs and industry trade organizations (such as the Society of Research Administrators International and the National Council of University Research Administrators and others)
PRINCIPAL ACCOUNTABILITIES:
- Maintains grant oversight by overseeing the status of grants, and forecasting and tracking grant expenditures and budgets for assigned portfolio.
- Ensures quality and timeliness of all aspects of grants processing and management.
- Serves as post award liaison for research activities within university. Provides support to assist PI's in successfully accomplishing their research goals.
- Processes cost transfers on a timely basis; works with Principal Investigators to proactively identify and avoid need for cost transfers, i.e., project cash flow for projects and re-budget as required.
- Inputs and completes Award and Budget Setup in PeopleSoft Financials System. Ensures timely set-up of new funds.
- Approves grant expenditures. Works directly with faculty and staff on what is allowable, how many dollars can be spent and advises regarding the allow ability of costs to be charged to programs.
- Reviews appropriateness of transactions and budget reallocations against funding source guidelines.
- Works with Research Finance to resolve complex accounting issues. Verifies that funds are available for all equipment, personnel and major purchases. Assures compliance with federal purchase and contract requirements.
- Responsible for the identification and prevention of projected overruns and for the resolution of projects in deficit situation.
- Responsible for the timely closeout of all expired projects through the coordination of fiscal resources.
- In coordination with Finance office, assists PI with financial reporting, contract billing and receivables issues.
- Reviews and processes requests for reimbursements, purchase requisitions, and check requests for assigned grants/contracts.
- Conducts and participates in PI outreach meetings in evaluating, initiating, and implementing various systems and procedures and revising them as necessary to maximize efficiency.
- Monitors operating expenses and prepares monthly variance-to-budget reports regarding Departmental voluntary and mandatory cost sharing and advises the Administrator on reconciliation actions.
- Ensures compliance with sponsor, federal, state and university laws and regulations.
- Monitors new laws, directives, compliance policies and/ or procedures. Keeps Principal Investigators, departmental staff and the Sponsored Programs Office Management informed.
CORE COMPETENCIES:
- Identifies and assess compliance and risk management issues. Reduces audit risk and ensure accuracy.
- Ensures compliance with conflict of interest, human subject, animal research requirements and other regulatory requirements.
- Provides expertise to the program on grants and contracts.
- Comprehensive knowledge of principles, practices and methodologies of accounting including grant administration and budget policies and procedures.
- Comprehensive knowledge of OMB Circulars such as APART 200- UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS; Knowledge of the rules and regulations governing federally sponsored research programs.
- Knowledge of computer skills: spreadsheet, database, word processing, and presentation software as well as other standard office equipment. Ability to use technology - grants management software and a standard suite of office software applications.
- Knowledge of Howard University's policies and procedures related of sponsored research programs; Skilled at leveraging knowledge of Howard University's practices, procedures and organizational etiquette in order to achieve desired results.
- Sensitive to the interrelationship of both people and functions within the department.
- Ability to apply strict confidentiality regarding budget issues.
- Strong team building and interpersonal skills.
- Strong project and relationship management skills.
- Ability to establish and maintain effective and harmonious working relations with staff, University officials and the general public.
- Good communication skills Customer service orientation.
MINIMUM REQUIREMENTS:
- Bachelor's degree in Business Administration or a related field of study and appropriate number of years of experience, preferably in an academic, government, or research related environment or an equivalent combination of relevant experience and training.
- Experience using a ERP financial accounting systems relational database system is preferred. Possession of a Certified Research Administrator certification or prior experience in research administration is preferred.