Reports To

Monika Nielsen, Vice President, Corporate Events

FLSA Status

Exempt

Location

Arlington/Hybrid

The Aerospace Industries Association (AIA), founded in 1919 only a few years after the birth of flight, is the premier trade association representing major aerospace and defense manufacturers and suppliers in the United States.

Position Summary:

AIA is seeking a Manager, Corporate Events. This position is primarily responsible for the planning and execution of AIA s strategic events, as well as providing logistical support for various association meetings (in-person, hybrid, and virtual). The ideal candidate is detailed oriented and possess above average organizational and inter-personal skills. This position reports directly to the Vice President, Corporate Events.

Key Responsibilities:

Event Management (85%):

• Conceptualizing, designing, and creating high-profile external events that portray the organization in a positive light to media, government officials and other key stakeholders. Events include but are not limited to multi-day meetings with senior government officials and receptions at international air shows.
• Oversee the creation and maintenance of online components of events to include registration, event web pages, surveys, etc.
• Manage the AttendeeHub event app, inputting the schedule, speaker bios, and helpful information for attendees for large events and air shows.
• Produce detailed proposals for events, e.g., timelines, venues, vendors, staffing, and budgets.
• Create event sponsorship packages and assist in the solicitation and securing of sponsorships when applicable.
• Partner with internal cross-functional teams to create event agendas, marketing materials, and content that meet engagement targets.
• Increase the engagement strategy, creative approach, planning, and execution for the organization s largest and highest profile events, including day-of-event management.
• Lead and support management of internal webinars hosted through Zoom for Government.
• Negotiate vendor contracts, such as audio visual, transportation, entertainment, etc.
• Monitor hotel room blocks for all events.
• Manage food and beverage, as outlined on BEOs, to confirm that all meals and room setups are correctly.
• Manage and track speakers requirements, i.e. transportation, hotel rooms, dietary restrictions, AV, presentations, etc.
• Assist in the design, development, and execution of marketing and outreach strategies under the direction of the Vice President.
• Develop approach and methods to evaluate and measure event success. Leverage insights in the development of an annual strategy.

Financial Management (15%):

• budgets to ensure revenue and expenses are kept within established boundaries.
• financial information for accuracy, such as invoices for services and materials; the hotel invoice, subcontractor invoices, etc.
• to identify and execute on opportunities for increased efficiencies and cost savings.

Qualifications and Experience:

Experience

• ability to balance multiple priorities, work independently and participate as a part of a cross-functional team, keep others informed through clear written and verbal communication, while maintaining a high level of productivity.
• project management skills, including the development of work plans, responsibilities, and timelines, while maintaining high quality standards and attention to detail.
• with cross collaboration and interacting with all levels, including c-suite.
• to travel up to 20%; valid passport required. Availability to work evenings and weekends as needed.
• Detail oriented and possess above average organizational and inter-personal skills.
• Cvent experience highly desired.
• Familiarity with Photoshop and Canva.

Education

Bachelor s degree in hospitality, communications, marketing, or related field with a minimum of 4+ years equivalent direct work experience in conference planning or special events.

Desired Skills

CMP (Certified Meeting Professional)

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to diversity, equity, and inclusion regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or veteran status.