Administrative Assistant III, TPGS, Chantilly, VA
TPGS -
Chantilly, VA,
US
Administrative Assistant III
Date Posted: 2024-04-23
Job description
TPGS is a subsidiary of GAP Solutions and serves as the Government Intelligence Portfolio of the System One, LLC family of companies. Together, we support federal, defense and intelligence community customers to meet their mission objectives. Our core capabilities include Information Technology, Development and Engineering, Training, Security, Intelligence Analysis and Operations & Human Capital Management.
Administrative Assistant III
Active Top Secret / SCI Clearance with Full Scope Polygraph Required - No Sponsorship
Position Objective:
The Administrative Assistant III will manage, coordinate, and/or provide comprehensive administrative support to a work unit, project, program or functional area.
Duties and Responsibilities:
Basic Qualifications:
Minimum Qualifications:
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TPGS provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us ...@gapsi.comYou will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
TPGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
Administrative Assistant III
Active Top Secret / SCI Clearance with Full Scope Polygraph Required - No Sponsorship
Position Objective:
The Administrative Assistant III will manage, coordinate, and/or provide comprehensive administrative support to a work unit, project, program or functional area.
Duties and Responsibilities:
- Provide administrative and officer manager support and excellent customer service to Sponsor and Other Government Agencies (OGAs) managers, employees, and staff, specifically to those calling and entering the workspaces where HR and Transportation Divisions are housed.
- Provide customer support to walk in clients, HR Division leadership and staff, and Transportation leadership.
- Transactional as well as some dynamic tasks; interactions are both customer facing as well as behind the scenes.
- Arrange travel, coordinate itineraries, or otherwise support travel for work unit managers and staff, including passport/visa requirements.
- Create and submit travel, training and POV vouchers.
- Order supplies, maintain inventory, issue equipment, trouble-shoot and arrange for equipment repairs, oversee and account for inventory.
- Open, sort and distribute incoming mail, newspapers, faxes or other documents. Track and monitor status of incoming and outgoing cable traffic.
- Maintain and update assignment-specific databases or spreadsheets.
- Prepare and brief stats reports.
- Research and/or retrieve data and information from databases.
- Analyze information or data from multiple sources and develop insightful recommendations.
- Create and deliver status or informational briefings on project, process, function, or business area.
Basic Qualifications:
- Active TS/SCI clearance with Full Scope polygraph.
- High School Diploma or GED required.
- Four (4) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgment, and initiative. Applicable vocational education may be substituted for work experience.
- Must have exceptional customer service skills, be responsive, detail oriented, strong verbal and written communication skills; and be able to effectively multitask.
- Must be a team player, demonstrate sound judgement, and exhibit discretion as well as the ability to work with all levels of management.
Minimum Qualifications:
- Associate's or Bachelor's degree preferred.
- Ability to obtain and apply subject matter expertise sufficient to interpret and apply established policies, procedures, and guidelines to unique situations or under unique circumstances.
- Ability to obtain and apply extensive knowledge of Agency and IC administrative processes and procedures related to area of assignment.
- Ability to obtain and apply extensive knowledge of assignment-specific internal administrative support applications.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TPGS provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us ...@gapsi.comYou will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
TPGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.