Job Description

• Serve as a primary suspense coordinator for all CIO-T, and CIO-TQB and subordinate office taskings to include those from external agencies, internal offices, and staff packages.
• Support and attend the Suspense Coordinators' Meetings and disseminate pertinent information or policy and procedures obtained from these meetings.
• Maintain Tasker group mailbox for assigned office. Respond to emails requesting the status of a task promptly and provide assistance on the proper procedures when responding to staff packages.
• Communicate with Groups and Offices and subject matter experts as it relates to the status of assigned tasks.
• Ensure timely completion of actions and will collaborate with other Lead Suspense Coordinators to resolve task(s) related issues or to negotiate task due dates (extensions).
• Brief the Front Office and/or the GPOC of new taskers received promptly at the request of the Government status of all current taskers.
• Review all responses for content, spelling, grammar and format.
• Develop and maintain a comprehensive understanding of office management policies, procedures, records management, and guidelines. Keep abreast of new policies, procedures, directives, policy letters, and developments and distribute this information. Improve and/or document processes, create Standard Operating Procedure s and checklists.
• Perform administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting, and retrieving electronic data. Assist in the preparation of routine and specific topic briefings and reports; prepare and distribute briefing report and read-ahead material.
• Assist with Office Staff meetings and provide administrative and coordination support to the forum; take notes and electronically record actions from key personnel as needed.
• Routinely review floor plans, coordinate office moves and obtain appropriate authorization for office construction, equipment or personnel moves; update seating charts and prepare cubicle names signs for incoming personnel.
• Support Chief of Staff and Division Chiefs as it pertains to other office management duties.

Required Skills

• Bachelor s Degree or equivalent experience within related field.
• 7-10 years of experience
• Demonstrated experience with:
  • Interacting with senior-level directors and/or agency heads.
  • Microsoft Outlook and Excel Applications.
  • Effective data gathering and analytic skills

Desired Skills

• Proficiency on government systems e.g. Defense Travel Systems (DTS), Central Electronic Routing and Tasking System (CERTS), Defense Civilian Intelligence Personnel Systems (DCIPS), and Management Execution Tracker System (MET).
• Demonstrated experience drafting documents and preparing and delivering briefings.
• Demonstrated experience planning and leading sub-tasks/projects.
• Demonstrated knowledge of Intelligence Community; Department of Defense; and NGA Directorates.
• Demonstrated experience with using SharePoint.