Contracts & Subcontracts Manager, ABL, Rockville, MD
ABL -
Rockville, MD,
US
Contracts & Subcontracts Manager
Date Posted: 2024-04-20
Job description
ABL, Inc. is an Equal Opportunity Employer and is committed to embracing diverse backgrounds. ABL, Inc. does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by federal, state or local law. For more information click here.
Job Title
Contracts & Subcontracts Manager
Location
Rockville, MD 20850 US (Primary)
Job Type
Full-time
Exemption Type
Exempt
Career Level
Manager
Education
Bachelor's Degree
Job Description
The Manager of Contracts Administration will be responsible for all activities associated with managing federal and commercial contracts, with familiarity working in, and storing federal contracts in, Deltek Costpoint. The successful candidate will possess the ability to get directly involved in the day-to-day management of all federal contractual operations. This includes, but is not limited to, document review, preparing, writing and developing all government and select commercial contractual agreements (i.e. - Non-Disclosures, Service Agreements, Subcontracts, etc.). Fluency in all matters of contract administration and appropriation processes is critical as this is a very "hands-on" Manager position, working with Task Orders under the Base Contract that needs to be properly supported and reported. Strong financial background experience is a plus.
Job Requirements
a. First-tier subcontract number (including DUNS and name, if applicable).
b. Number of first-tier subcontractor direct labor hours on services compensated under the contract during the previous government fiscal year.
Travel Expectation
ABL, Inc. participates in E-Verify, an Internet-based system of the Department of Homeland Security (DHS) and Social Security Administration, that allows us to determine an employee's eligibility to work in the United States.
ADDITIONAL INFORMATION:
ABL, Inc. does not accept nor respond to unsolicited resumes from vendors, including recruitment agencies and search firms. Approved recruiting agencies must obtain prior approval from ABL, Inc. Human Resources in order to submit resumes to ABL, Inc. for consideration.
Job Title
Contracts & Subcontracts Manager
Location
Rockville, MD 20850 US (Primary)
Job Type
Full-time
Exemption Type
Exempt
Career Level
Manager
Education
Bachelor's Degree
Job Description
The Manager of Contracts Administration will be responsible for all activities associated with managing federal and commercial contracts, with familiarity working in, and storing federal contracts in, Deltek Costpoint. The successful candidate will possess the ability to get directly involved in the day-to-day management of all federal contractual operations. This includes, but is not limited to, document review, preparing, writing and developing all government and select commercial contractual agreements (i.e. - Non-Disclosures, Service Agreements, Subcontracts, etc.). Fluency in all matters of contract administration and appropriation processes is critical as this is a very "hands-on" Manager position, working with Task Orders under the Base Contract that needs to be properly supported and reported. Strong financial background experience is a plus.
- Draft (from templates and from scratch), review, redline and negotiate major, complex and/or non-standard contracts with public and private sector customers, including master services agreements, statements of work, licenses, RTOPS, RFP responses, teaming agreements, and other prime/subcontracts, consulting, and nondisclosure agreements.
- Work alongside, and reporting to, the Sr. Director of Legal and Contracts, to manage the Contracts organization, review work of internal and external stakeholders, including project management staff; provide oversight, guidance, and leadership to the team.
- Coordinate with various departments to design and implement government contracting improvements across the entire corporate organization.
- Collaborate with and facilitate cross-team decision-making among the Leadership team, Finance team, business teams and other internal teams.
- Organize and manage the process of acquiring government contracts through proposal development and submission.
- Ability to interpret RFP's and associated regulations and to transfer that knowledge and information to produce a responsive proposal and ultimately direct the negotiation process for award.
- Daily hands-on oversight of contractual deadlines, docketing, contracts tracking and other deliverables. Identification of risks and ensuring that all contractual obligations are met in a timely fashion is essential to the job.
- Ensure that performance standards are met, and all contractual milestones and tasks are being executed in accordance with client expectations.
- Provide Contractual guidance and insight to technical staff, project managers and executive management on contractual terms and conditions, policy formulation, budget forecasting, and provide risk management advice as it pertains to contractual agreements.
- Establish and build relationships with internal and external clients including the ABL technical and project management teams, commercial agency official as well as with government Contracting and Project Officers.
- Develop and administer government contracting policies, controls, and procedures in accordance with stated corporate objectives and requirements.
- Create and maintain a government contracting system from the regulatory perspective, ensuring compliance with all applicable government contracting regulations and laws.
- Develop strategy for production of competitive proposals based on analysis of customer needs, terms of the request for proposal (RFP), and other information gained through networking.
- Organize and plan for the negotiation of major government contracts ensuring that risk is minimal to ABL and that the contract satisfactorily meets the government's needs as well as ABL's.
- Ensure that appropriate patent, IP, and license clauses are included, that unreasonable ceilings are omitted, that terms and conditions are standard, and fair based on federal regulations, and that a reasonable fee (profit) is negotiated.
- Oversee Company's compliance with government contracting requirements and ensure necessary documentation has been developed and retained for contract management processes and standards as required by law and policy.
- Ensure that appropriate contract information is recorded timely and accurately in CostPoint.
- Other duties as assigned.
Job Requirements
- Bachelor's degree
- A minimum of 8 years of experience in Contracts Administration a must; experience in a biotechnology research/pre-clinical process or drug development setting preferred.
- Minimum of 3 years of solid and proven management and leadership skills.
- Proficient in the Federal Acquisition Regulations (FAR) and other Public Laws as they relate to government and commercial contracts.
- Proficient in-service contract reporting in the System for Award Management (SAM).
- Ability to enter and submit the Service Contract Reporting (SCR) data elements in SAM.
- Knowledgeable how to enter and submit the SCR data elements for any first-tier subcontractor meeting.
- Well versed how to manage contracts that qualify for the reporting requirements, where the SCR data elements to be reported include the following:
- Contract Number and, as applicable, order number(s).
- Total dollar amount invoiced for services on the contract in the previous government fiscal year (in dollars).
- Total number of contractor direct labor hours (SAM will convert to FTE using a 2080-hour work year).
- Data reported by first-tier subcontractors that have performed services on the subject contract (if applicable).
a. First-tier subcontract number (including DUNS and name, if applicable).
b. Number of first-tier subcontractor direct labor hours on services compensated under the contract during the previous government fiscal year.
- Knowledge of general accounting principles with strong budgeting skills required.
- Demonstrated ability to work as a strong contributor in a team environment and able to interact with all echelons of management and staff.
- Ability to interact with diverse clientele
- Must be responsive, detail-oriented, dependable, motivated, ability to work with minimal supervision; Proven multi-tasker able to handle multiple projects well.
- Proven and Effective interpersonal skills (both written and verbal communication)
- Highly productive team member, capable of working independently and collaboratively in a team setting, making insightful contributions, and influencing decision-making.
- Employment contingent upon favorable pre-employment physical including drug screen, background, credit, and reference checks.
- Remains calm under pressure, comfortable working in a dynamic small to mid-sized company with independent autonomy, accountable for supporting end-to-end contracts life cycle for the US Government and/or commercial clients, that are essential to the business.
Travel Expectation
ABL, Inc. participates in E-Verify, an Internet-based system of the Department of Homeland Security (DHS) and Social Security Administration, that allows us to determine an employee's eligibility to work in the United States.
ADDITIONAL INFORMATION:
- Candidate must meet all the requirements of our Company Occupational Health program as directed by the Occupational Health Consultant to include pre-employment physical and drug screen.
- Candidates are encouraged to submit a resume and a cover letter outlining background and experience as it relates to the position requirements and salary history/requirements. Please note that "negotiable" is neither salary nor requirements. Salary commensurate with experience.
ABL, Inc. does not accept nor respond to unsolicited resumes from vendors, including recruitment agencies and search firms. Approved recruiting agencies must obtain prior approval from ABL, Inc. Human Resources in order to submit resumes to ABL, Inc. for consideration.