Executive Assistant, Charles E Smith Life Communities/Hebrew Home, Rockville, MD
Charles E Smith Life Communities/Hebrew Home -
Rockville, MD,
US
Executive Assistant
Date Posted: 2024-05-03
Job description
Are you interested in working for a mission-driven organization that continues to grow and is dedicated to providing quality services to its residents? Do you want your next job to offer you the opportunity to serve while allowing you to grow personally and professionally? Explore careers with Charles E. Smith Life Communities!
OUR EXECUTIVE ASSISTANT POSITION
The primary purpose of the EXECUTIVE ASSISTANT job is to provide executive/administrative level support to the Business Growth and Resource Development Departments in general and to provide direct administrative support to the Vice Presidents of Business Growth and of Resource Development.
The EXECUTIVE ASSISTANT will interact with internal colleagues, lay (volunteer) leaders, donors, vendors, and external visitors.
All associates are expected to work diligently to support the mission, vision, and values of Charles E. Smith Life Communities.
The Executive Assistant is supervised by the VP, Resource Development and VP, Business Growth. The Executive Assistant has the authority, responsibility, and accountability necessary to conduct assigned duties. The EA has no budgetary authority but may be requested to provide information and support necessary to complete assigned tasks within a particular budget.
All associates are expected to work diligently to support the mission, vision, and values of Charles E. Smith Life Communities.
ABOUT CHARLES E. SMITH LIFE COMMUNITIES
Charles E. Smith Life Communities (CESLC) is a faith-based nonprofit senior services organization located in Rockville, Maryland, delivering quality care and meaningful life experiences to older adults with dignity and compassion rooted in Jewish values. Our team of over 1,000 members represent a very wide range of cultural backgrounds, ethnicities, and faiths.
PEOPLE WHO MATTER
Every associate - guided by our values and mission - contributes to our sustained place as a leader and has an important role in our success. Entry level or seasoned, our associates experience the rewards of working for a mission-driven, nonprofit organization committed to creating an engaging community for aging adults. Our team-oriented environment provides exceptional opportunities for personal growth and professional development.
EMPLOYEE BENEFITS
Our total rewards package includes competitive compensation, health benefits through CareFirst BlueCross Blue Shield, a retirement plan, generous PTO, tuition reimbursement, and proximity to public transportation.
LOCATION
This position is based in the Development Department in the Dekelboum Building, located at 6101 Montrose Road in Rockville, Maryland.
SHIFTS & STATUS
This is a Full Time, Exempt position with Monday through Friday schedule.
MAIN RESPONSIBILITIES
EDUCATION & EXPERIENCE
THANKS
Thanks for your interest in joining CESLC and the team in our Development Department!
#LI-ST1
OUR EXECUTIVE ASSISTANT POSITION
The primary purpose of the EXECUTIVE ASSISTANT job is to provide executive/administrative level support to the Business Growth and Resource Development Departments in general and to provide direct administrative support to the Vice Presidents of Business Growth and of Resource Development.
The EXECUTIVE ASSISTANT will interact with internal colleagues, lay (volunteer) leaders, donors, vendors, and external visitors.
All associates are expected to work diligently to support the mission, vision, and values of Charles E. Smith Life Communities.
The Executive Assistant is supervised by the VP, Resource Development and VP, Business Growth. The Executive Assistant has the authority, responsibility, and accountability necessary to conduct assigned duties. The EA has no budgetary authority but may be requested to provide information and support necessary to complete assigned tasks within a particular budget.
All associates are expected to work diligently to support the mission, vision, and values of Charles E. Smith Life Communities.
ABOUT CHARLES E. SMITH LIFE COMMUNITIES
Charles E. Smith Life Communities (CESLC) is a faith-based nonprofit senior services organization located in Rockville, Maryland, delivering quality care and meaningful life experiences to older adults with dignity and compassion rooted in Jewish values. Our team of over 1,000 members represent a very wide range of cultural backgrounds, ethnicities, and faiths.
PEOPLE WHO MATTER
Every associate - guided by our values and mission - contributes to our sustained place as a leader and has an important role in our success. Entry level or seasoned, our associates experience the rewards of working for a mission-driven, nonprofit organization committed to creating an engaging community for aging adults. Our team-oriented environment provides exceptional opportunities for personal growth and professional development.
EMPLOYEE BENEFITS
Our total rewards package includes competitive compensation, health benefits through CareFirst BlueCross Blue Shield, a retirement plan, generous PTO, tuition reimbursement, and proximity to public transportation.
LOCATION
This position is based in the Development Department in the Dekelboum Building, located at 6101 Montrose Road in Rockville, Maryland.
SHIFTS & STATUS
This is a Full Time, Exempt position with Monday through Friday schedule.
MAIN RESPONSIBILITIES
- Managing the work schedules and calendars for the VP of Resource Development and the VP of Business Growth (including making travel arrangements).
- Maintain records (donor and resident) in databases and in hard files and in sales CRM.
- Answering phones and routing calls to the correct person or taking messages.
- Composes and prepares correspondence for signature.
- Orders supplies for the departments.
- Approves invoices in Ipayables as directed.
- Processes payroll in Dayforce as directed.
- Initiates requests for service for copiers and other equipment.
- Arrange for meetings, conferences, etc., as directed.
- Prepares meeting rooms and refreshments, distribute minutes and agendas, as required; Including sales events across campus
- Receive and screen office visitors and telephone calls as directed.
- Event Support - provide administrative and database support for CESLC events.
- Reconciles credit card statements monthly for both vice presidents.
- Adds and updates attendance for committee meetings in Raiser's Edge
- Prepares packets and slides for RD committee meetings
- Accurately records, prepares, and distributes minutes from meeting
- Updates website/social media/marketing automation as needed.
- Supports marketing events and functions with RSVPs, event set-up, agendas, collateral material, CRM support, etc.
- Prepares pitch kits and collaterals for the sales department with the support of the volunteer department.
- Serves as primary liaison with software vendors and internal support person for voice of the customer and customer relationship management (CRM) systems. Responsibilities, include adding and removing users and requesting service assistance.: add/remove new user, request service assistance, etc.
- Become familiar with and follow CESLC Standard Operating Procedures (SOPs).
- Maintains promotional items and marketing collateral materials minimums and orders new materials as directed.
- Other duties as assigned by departments of Business Growth and Resource Development
EDUCATION & EXPERIENCE
- Must possess, as a minimum, a high school diploma or equivalent.
- Must have, as a minimum, five (5) years administrative assistant experience with three (3) years' experience reporting to senior level staff.
- Proficient in Word, Excel, PowerPoint, and Outlook.
- Knowledge of Raiser's Edge (CRM) preferred.
- Ability to multitask and prioritize tasks.
- Attention to detail.
- Excellent time management skills
- Excellent verbal and written communication skills.
THANKS
Thanks for your interest in joining CESLC and the team in our Development Department!
#LI-ST1