Job Description: Hybrid Real Estate Office Assistant

Position Overview:

We are seeking a dynamic and experienced Real Estate Office Assistant to join our team( mostly virtual, occassionally in person). The ideal candidate must possess a strong background in real estate administration, exceptional attention to detail, and the ability to be innovative and problem solve in a fast-paced, virtual environment. They will be responsible for supporting our real estate agents and broker by assisting with agent on boarding,ensuring accuracy in documents, problem-solving, researching new resources, setting appointments, and utilizing various software tools to streamline workflows.

Join Our Team:

If you are an experienced real estate professional looking for a challenging and rewarding opportunity to contribute to a fun dynamic team, we invite you to apply for the Virtual Real Estate Office Assistant position. Please submit your resume and cover letter outlining your qualifications and relevant experience. We look forward to hearing from you!

Responsibilities:

Facilitate communication between our customers and team to ensure customer satisfaction

Coordinate any company parties, necessary appointments, or travel

Plan community events to market the company and increase brand awareness

Manage all paperwork in the office and create a process for team members to follow to ensure efficiency

Utilize the website, social media, and printed materials to raise our visibility in the community

Document Review and Accuracy:

Thoroughly review real estate documents, contracts, and agreements for accuracy and compliance with legal and company standards.

Identify discrepancies, inconsistencies, or potential issues and communicate findings to relevant stakeholders promptly.

Problem Solving: Demonstrate strong problem-solving skills to address challenges effectively and efficiently. Proactively identify potential obstacles or bottlenecks in processes and implement solutions to mitigate them.

Software Proficiency:

Utilize software tools such as Zipforms, Canva, Docusign, MLS, Google Spreadsheets, and CRM applications to streamline administrative tasks and enhance productivity.

Maintain proficiency in these tools and stay updated on new features and improvements.

Virtual Support:

Provide exceptional virtual support to real estate agents and brokers, ensuring seamless communication and coordination of tasks.

Collaborate effectively with team members in a virtual environment, utilizing various communication channels.

Honesty and Integrity:

Uphold the highest standards of honesty and integrity in all interactions and transactions.

Safeguard confidential information and maintain strict confidentiality protocols.

Social Media Proficiency:

The ideal candidate should also possess proficiency in utilizing social media platforms effectively. They will be responsible for managing and updating social media accounts to enhance the office's online presence, engage with clients and prospects, and promote listings and events. The ability to create engaging content, and adapt to evolving trends will be essential in maximizing the office's visibility and impact across various platforms.

Qualifications:

Customer service, bookkeeping, or administrative experience is preferred

Shows ability to quickly finish very detailed work

Real estate office assistant experience required

Real Estate Experience: Minimum of 3 years of experience in real estate administration or real estate transaction coordination.

Attention to Detail: Exceptional attention to detail with the ability to quickly spot errors and discrepancies.

Problem-Solving Skills: Strong analytical and problem-solving abilities with a proactive approach to resolving issues.

Software Proficiency: Proficient in Zipforms, Canva, Docusign, Google Spreadsheets, and CRM applications.

Virtual Competency: Comfortable working in a primarily virtual environment and proficient in virtual collaboration tools.

Honesty and Integrity: Demonstrated commitment to honesty, integrity, and ethical conduct.

Excellent Communication: Strong written and verbal communication skills with the ability to communicate effectively in a virtual setting.

About Company:

Boutique upscale real estate firm on West and East Coast