Sr. Subcontract Admin, Collins Consulting, Fulton, MD
Collins Consulting -
Fulton, MD,
US
Sr. Subcontract Admin
Date Posted: 2024-04-29
Job description
U.S. Citizenship is required because of the sensitivity of work.
Hybrid (Mon Wed Friday) in office. Must resident in Fulton, MD Area
New hires will have an initial work schedule of Monday-Friday onsite at the client s offices to complete required training plans for this position. Upon successful completion of the client s training plan, the team hybrid work schedule of 3 onsite days (M-W-F) and 2 Work from Home will be transitioned.
New hire training is anticipated to require 7 days for successful completion, as applicable by individual staff role.
Periodic onsite training days will also occur, may require a temporary adjustment to the team hybrid work schedule.
The client is looking for a Senior Subcontract Administrator for the Science & Space Division. The Senior Subcontract Administrator (Sr. SCA) will perform a full range of procurement and administration activities associated with subcontracting work. The Sr. SCA will be responsible for administering a full range of subcontract type and size from Time and Materials, Cost Plus and Fixed Price up to any dollar threshold. Under minimal supervision, solves complex problems requiring detailed knowledge of field and industry best practices. Uses experience and problem-solving skills to develop and improve processes.
Job Responsibilities:
Required Skills
Qualifications:
Required Education
Desired Qualifications:
Hybrid (Mon Wed Friday) in office. Must resident in Fulton, MD Area
New hires will have an initial work schedule of Monday-Friday onsite at the client s offices to complete required training plans for this position. Upon successful completion of the client s training plan, the team hybrid work schedule of 3 onsite days (M-W-F) and 2 Work from Home will be transitioned.
New hire training is anticipated to require 7 days for successful completion, as applicable by individual staff role.
Periodic onsite training days will also occur, may require a temporary adjustment to the team hybrid work schedule.
The client is looking for a Senior Subcontract Administrator for the Science & Space Division. The Senior Subcontract Administrator (Sr. SCA) will perform a full range of procurement and administration activities associated with subcontracting work. The Sr. SCA will be responsible for administering a full range of subcontract type and size from Time and Materials, Cost Plus and Fixed Price up to any dollar threshold. Under minimal supervision, solves complex problems requiring detailed knowledge of field and industry best practices. Uses experience and problem-solving skills to develop and improve processes.
Job Responsibilities:
- Execute highly complex subcontracts. Experience with TINA subcontracts and supplier management is necessary.
- Responsible for daily operation requirements and workflow of numerous government and commercial subcontracts.
- Develop and prepare solicitation documents (Request for Proposal, Request for Quote, and Invitational Bid)
- Review subcontract activities at pre-solicitation and award phase for risk and compliance assessment.
- Negotiate price, contract specifications, delivery dates, incentives and other terms and conditions.
- Implement FAR, DFAR requirements as related to procurement.
- Prepare documentation summary and cost/price analysis.
- Prepare source selection statements and other required file documentation.
- Protect the company s interest and ensure compliance with company policies, legal and regulatory requirements.
- Review and administer subcontracts to ensure satisfactory progress and compliance with terms and conditions of the subcontract, and to identify problems that threaten contractor performance; collect end-user feedback and identify areas requiring improvements or corrective action; recommend actions when subcontractor is not in compliance with subcontract clauses and provisions, or issue corrective action plan as required
- Manages modifications and change orders in support of customer demands and all other aspects of day-to-day subcontract administration
- Participate in bid and proposal activities to include but not limited to data calls, and cost proposals and pricing activities, including price negotiation, in conjunction with multiple departments
- Analyze and independently resolve or coordinate resolution of technical and administrative problems involving subcontracts.
- Regular interaction with finance, accounting, business development and senior management.
Required Skills
Qualifications:
- Must be organized, detail oriented and demonstrate strong time management skills and be able to coordinate and prioritize multiple projects with limited supervision in a fast-paced environment.
- Must have excellent written and verbal communication skills and be able to adapt to changing work efforts and manage shifting priorities.
- Must be able to develop and maintain professional relationships with peers, vendors and customers, and contribute to a professional work environment by demonstrating integrity, teamwork and a positive attitude.
- Must have excellent MS Word and MS Excel skills. Experience with Deltek Costpoint is a plus.
Required Education
- Bachelor's degree is preferred; preferably in business, finance, or a related field
- Required Years of Experience
- Minimum of 5 - 8 years of experience in subcontracts administration working for a federal contractor or equivalent work experience.
Desired Qualifications:
- Understanding of FAR regulations and how they relate to subcontract management as well as experience managing various types of subcontracts including IDIQ, CPAF, CPFF, T&M, and FFP.
- Experience managing large IDIQ type subcontracts is a plus