Lead Special Assistant - Full Performance Level, National Reconnaissance Office, Chantilly, VA
National Reconnaissance Office -
Chantilly, VA,
US
Lead Special Assistant - Full Performance Level
Date Posted: 2024-04-28
Job description
WE ARE THE NRO
For sixty years, the NRO has developed, acquired, launched and operated the satellites that are the foundation for America's advantage and strength in space. Using a diversified architecture of spacecraft, NRO collects and delivers the best space-based intelligence, surveillance, and reconnaissance content on the planet.
Learn more at NRO.gov.
Basic Eligibility For A Position With The NRO
The SIGINT Front Office is seeking a highly qualified and energetic Lead Special Assistant to serve in the SIGINT Front Office (SIFO) supporting the Director, SIGINT (D/SIGINT). This individual must be highly organized and a self-starter that displays initiative, diplomacy and strong collaboration skills.
This position requires the incumbent to demonstrate an understanding of SIGINT organizational objectives when prioritizing, scheduling, and/or de-conflicting meetings. In addition, they must be able to network and interact with senior leaders, including other DoD and IC Seniors and the NRO Front Office, and their executive staffs to ensure close coordination on all scheduling, documentation, record-keeping, and logistical requirements.
The incumbent of this position will serve as the Lead Special Assistant and directly supervise one other administrative assistant on the SIFO staff as well as overseeing Government and contractor administrative assistants in the Directorate. This position requires the demonstrated ability and expertise to lead, manage, and mentor.
In addition, the incumbent of this position will have portfolio management responsibilities that include, but are not limited to establishing and formalizing standard operating procedures for the SIGINT Front Office administrative functions, and setting expectations and strategic objectives for a robust administrative team as well as event coordination and management.
This is a high-level support position requiring the individual to be mission-focused, results-oriented, and flexible in order to meet the challenges and ever-changing needs of the organization. This position requires the ability to maintain an excellent working relationship with the entire management team and agency.
Due to the highly sensitive nature of this position, the successful candidate must possess the ability to maintain confidentiality and discretion.
The NRO Cadre is collecting resumes for consideration against current and future opportunities for full performance level (GG-13), Executive Administrators, occupational series 0301. For more information on the Office of Personnel Management (OPM) occupational series, click here.
Your resume may be considered for other positions which your skills and experience may be a good match.
This is a full-time position that is open from April 10, 2024 to April 24, 2024. Resumes must be submitted by 11:59 PM EST on April 24, 2024.
Who May Apply
Other Information
Chantilly, VA
Telework is not available and you must be able to work at the specified location(s).
Salary
2024 salary range for the Washington, DC area:
GG-13 $117,962 - $153,354.
**This position is a full performance level DCIPS position. The NRO is accepting applications from U.S. Citizens and current federal government employees for this position. To qualify for the position, federal government employees MUST currently be at the GG - 13 grade level and may ONLY apply for a lateral reassignment at their current grade level and step. Federal applicants who exceed the advertised grade may voluntarily request acceptance at the lower grade per IAW DoD 1400.25 Volume 2006.
Hiring Incentives
The NRO may offer hiring incentives and other entitlements at management's discretion.
Trial Period
All new DCIPS employees will be required to serve a 2-year trial period.
Veterans' Preference
DoD Components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 USC, in accordance with the procedures provided in DoD Instruction 1400.25, Vol 2005, DCIPS Employment and Placement. If you are a veteran claiming veterans' preference, as defined by section 2108 of Title 5 USC, you must submit documents verifying your eligibility upon request.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Please send your request to [email protected].
Privacy Act Notice
Privacy Act Notice (PL 93-579): We use this information to determine qualifications for employment. This is authorized under Title 5 U.S.C. 3302 and 3361.
Read more about the Privacy Act of 1974
For sixty years, the NRO has developed, acquired, launched and operated the satellites that are the foundation for America's advantage and strength in space. Using a diversified architecture of spacecraft, NRO collects and delivers the best space-based intelligence, surveillance, and reconnaissance content on the planet.
Learn more at NRO.gov.
Basic Eligibility For A Position With The NRO
- You must be a U.S. Citizen
- You must be 18 years of age or older
- You must be able to obtain and maintain a TS/SCI security clearance
- You will be subject to pre-employment and periodic drug testing
- You will be subject to pre-employment and periodic polygraph examinations
The SIGINT Front Office is seeking a highly qualified and energetic Lead Special Assistant to serve in the SIGINT Front Office (SIFO) supporting the Director, SIGINT (D/SIGINT). This individual must be highly organized and a self-starter that displays initiative, diplomacy and strong collaboration skills.
This position requires the incumbent to demonstrate an understanding of SIGINT organizational objectives when prioritizing, scheduling, and/or de-conflicting meetings. In addition, they must be able to network and interact with senior leaders, including other DoD and IC Seniors and the NRO Front Office, and their executive staffs to ensure close coordination on all scheduling, documentation, record-keeping, and logistical requirements.
The incumbent of this position will serve as the Lead Special Assistant and directly supervise one other administrative assistant on the SIFO staff as well as overseeing Government and contractor administrative assistants in the Directorate. This position requires the demonstrated ability and expertise to lead, manage, and mentor.
In addition, the incumbent of this position will have portfolio management responsibilities that include, but are not limited to establishing and formalizing standard operating procedures for the SIGINT Front Office administrative functions, and setting expectations and strategic objectives for a robust administrative team as well as event coordination and management.
This is a high-level support position requiring the individual to be mission-focused, results-oriented, and flexible in order to meet the challenges and ever-changing needs of the organization. This position requires the ability to maintain an excellent working relationship with the entire management team and agency.
Due to the highly sensitive nature of this position, the successful candidate must possess the ability to maintain confidentiality and discretion.
The NRO Cadre is collecting resumes for consideration against current and future opportunities for full performance level (GG-13), Executive Administrators, occupational series 0301. For more information on the Office of Personnel Management (OPM) occupational series, click here.
Your resume may be considered for other positions which your skills and experience may be a good match.
This is a full-time position that is open from April 10, 2024 to April 24, 2024. Resumes must be submitted by 11:59 PM EST on April 24, 2024.
Who May Apply
- This position is open to the public.
- Federal government employees MUST currently be at the grade level or higher as indicated in this announcement. This is NOT a promotion opportunity for current Federal government employees. If selected for the position, Federal government employees will transition laterally at their current grade level and step.
- Federal applicants who exceed the advertised grade may voluntarily request acceptance at the lower grade per IAW DoD 1400.25 Volume 2006.
- The NRO is only accepting external applicants for this job announcement. Current NRO Cadre employees should apply internally.
- This position may not qualify for the appointment of a reemployed federal annuitant IAW DoDI 1400.25 Volume 300.
- Track and monitor on-going projects and initiatives.
- Coordinate frequent CONUS and OCONUS travel arrangements and itineraries, meetings, and conference calls.
- Provide direct support to D/SIGINT for coordination of foreign and domestic travel from the original request through voucher completion in eTrip.
- Respond to ad hoc requests for support and resolve unexpected scheduling conflicts with creativity and professionalism.
- Collaborate on a daily basis with Special Assistants across the NRO on meetings and upcoming events to ensure D/SIGINT is prepared.
- Perform initial editorial review of executive correspondence to ensure formatting, packaging, classification, coordination, grammar, and spelling adhere to the NRO Correspondence Handbook.
- Refine administrative processes and workflows for the SIGINT Front Office with SIGINT program offices, and other D/Os.
- Manage complex workflow within a continuously changing and often ambiguous environment, staying abreast of short deadlines and handling critical, sensitive, and confidential issues with utmost discretion.
- Maintain and update standard operating procedures on SIGINT's administrative functions.
- Be proactive in improving and creating processes to improve the quality and efficiency of executive correspondence.
- Participate as needed in the Tracking Information and Enterprise Response (TIER) Action Tracker in support of administrative workflow and processes and other duties as assigned.
- Maintain records and files according to NRO records management guidelines.
- Expertise and knowledge of executive correspondence, demonstrated excellence in written and oral communication skills.
- Demonstrated excellent time management, prioritization, and organizational skills.
- Strong representational skills and demonstrated ability to present information in group settings.
- Solid understanding of the NRO's missions.
- Strong interpersonal skills and the ability to develop and sustain relationships across the organization, to include senior level offices.
- Prior work experience writing and editing products.
- Proficient using Microsoft Word, Power Point, and Excel.
- Ability to prioritize and manage multiple tasks, and work well under pressure while exercising tact and diplomacy.
- Excellent problem solving and negotiating.
- Task management experience reviewing correspondences & documentation, planning, and developing responses to emails, correspondences, action items, and taskings; plan and manage priorities and response progress, coordination and collaboration; and track incoming taskings and progress against actions from internal and external sources.
Other Information
- Overtime Statement: MAY be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays.
- Travel Statement: MAY be required to travel in military or commercial aircraft to perform temporary duty assignments.
Chantilly, VA
Telework is not available and you must be able to work at the specified location(s).
Salary
2024 salary range for the Washington, DC area:
GG-13 $117,962 - $153,354.
**This position is a full performance level DCIPS position. The NRO is accepting applications from U.S. Citizens and current federal government employees for this position. To qualify for the position, federal government employees MUST currently be at the GG - 13 grade level and may ONLY apply for a lateral reassignment at their current grade level and step. Federal applicants who exceed the advertised grade may voluntarily request acceptance at the lower grade per IAW DoD 1400.25 Volume 2006.
Hiring Incentives
The NRO may offer hiring incentives and other entitlements at management's discretion.
Trial Period
All new DCIPS employees will be required to serve a 2-year trial period.
Veterans' Preference
DoD Components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 USC, in accordance with the procedures provided in DoD Instruction 1400.25, Vol 2005, DCIPS Employment and Placement. If you are a veteran claiming veterans' preference, as defined by section 2108 of Title 5 USC, you must submit documents verifying your eligibility upon request.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Please send your request to [email protected].
Privacy Act Notice
Privacy Act Notice (PL 93-579): We use this information to determine qualifications for employment. This is authorized under Title 5 U.S.C. 3302 and 3361.
Read more about the Privacy Act of 1974