Grants Administration Specialist, CareerBuilder, Washington, DC
CareerBuilder -
Washington, DC,
US
Grants Administration Specialist
Date Posted: 2024-04-27
Job description
Description
The American Council on Education (ACE) is the major coordinating body for the nation's colleges and universities. ACE is a membership organization that mobilizes the higher education community to shape effective public policy and foster innovative, high-quality practices. With a diverse base of member institutions, ACE represents nearly 1,700 college and university presidents and executives, serving as the only major higher education association to represent all types of U.S. accredited, degree-granting institutions. ACE's mission includes serving 280 minority serving institutions, 25,000 higher education professionals, and 7.7 million students enrolled in colleges and universities. ACE membership extends to all 50 states, Washington DC, Puerto Rico, Guam, and 21 other countries.
The Grants Administration Specialist contributes to maintaining systems to track and monitor fundraising and grant administration activities, as well as for conducting research to identify funding opportunities.
Essential Job Duties or Tasks
:
Grant Proposals and Reports
Contribute to the preparation and/or filing of proposals and grant reports.
Review grant contracts for compliance.
Monitor, update and report active grant performance status (i.e. deliverables, expenditures, extensions, payments)
Monitor and communicate with all relevant departments about grant reporting deadlines.
Track proposal and grant activities, funder meetings and correspondence in the Advancement CRM.
Draft various correspondence for submission to funder.
Communicate with foundation grant administrators to clarify any issues related to guidelines for filing grant reports, obtaining approval for publicized material, etc.
Research
Conduct research to identify opportunities for funding from foundations, government, and corporations.
Prepare written profiles of funding prospects.
Maintain database of funding prospects in Advancement CRM.
Monitor non-ACE funding news and maintain database of relevant funded projects to share with program staff.
Database Management
Assist with development of procedures and protocols for maintenance of grant records in the Advancement database.
Work with other Advancement team members and ITS staff to create necessary Advancement reports from various data systems (FMS, CRM, CAAS, etc.)
Maintain appropriate data on Advancement's intranet page(s)
Gather data to contribute to the development of business plans and strategies.
Financial Reporting
Assist the
Grants Manager and Senior Operations Specialist
in review and report on foundation and corporate award payments along with associated grant expenditures.
Create reports to capture payments and invoicing for current and historical purposes.
General
Assist with communicating the Advancement policies and procedures Council-wide.
Carry out special projects and perform other development activities as assigned.
Education/Experience/Specialized Knowledge and Competency Requirements:
Minimum Requirements:
At least 2 years relevant job experience in grants administration, database management, prospect research and fundraising.
Demonstrated commitment to ACE's values and mission, preferably including some experience in higher education.
Bachelor's degree or equivalent work experience, Masters and/or other advanced degree considered in lieu of work experience.
Strong writing, and organizational skills;
Strong problem-solving skills;
Excellent skills using the Microsoft Suite, especially MS Excel.
Excellent skills and significant experience with relational databases, such as customer relationship management systems, financial management system, etc.
Strong written communication skills, including proofreading and editing.
Ability to multi-task in a fast-paced environment with emphasis on accuracy, attention to detail and timelines.
Ability to work independently to meet deadlines on short- and long-term projects.
Positive attitude and willingness to work collaboratively with a team.
Working Conditions/Physical Effort :
This position is open to a hybrid or in-person work schedule.
We require the selected candidate to live within a 100-mile radius of our building, located at One Dupont Circle NW, Washington, DC 20036.
The American Council on Education is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, political affiliation, disability, matriculation, familial status, genetic information, source of income, place of residence or business, status as a victim of an intra-family offense, credit information, protected veteran status, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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The American Council on Education (ACE) is the major coordinating body for the nation's colleges and universities. ACE is a membership organization that mobilizes the higher education community to shape effective public policy and foster innovative, high-quality practices. With a diverse base of member institutions, ACE represents nearly 1,700 college and university presidents and executives, serving as the only major higher education association to represent all types of U.S. accredited, degree-granting institutions. ACE's mission includes serving 280 minority serving institutions, 25,000 higher education professionals, and 7.7 million students enrolled in colleges and universities. ACE membership extends to all 50 states, Washington DC, Puerto Rico, Guam, and 21 other countries.
The Grants Administration Specialist contributes to maintaining systems to track and monitor fundraising and grant administration activities, as well as for conducting research to identify funding opportunities.
Essential Job Duties or Tasks
:
Grant Proposals and Reports
Contribute to the preparation and/or filing of proposals and grant reports.
Review grant contracts for compliance.
Monitor, update and report active grant performance status (i.e. deliverables, expenditures, extensions, payments)
Monitor and communicate with all relevant departments about grant reporting deadlines.
Track proposal and grant activities, funder meetings and correspondence in the Advancement CRM.
Draft various correspondence for submission to funder.
Communicate with foundation grant administrators to clarify any issues related to guidelines for filing grant reports, obtaining approval for publicized material, etc.
Research
Conduct research to identify opportunities for funding from foundations, government, and corporations.
Prepare written profiles of funding prospects.
Maintain database of funding prospects in Advancement CRM.
Monitor non-ACE funding news and maintain database of relevant funded projects to share with program staff.
Database Management
Assist with development of procedures and protocols for maintenance of grant records in the Advancement database.
Work with other Advancement team members and ITS staff to create necessary Advancement reports from various data systems (FMS, CRM, CAAS, etc.)
Maintain appropriate data on Advancement's intranet page(s)
Gather data to contribute to the development of business plans and strategies.
Financial Reporting
Assist the
Grants Manager and Senior Operations Specialist
in review and report on foundation and corporate award payments along with associated grant expenditures.
Create reports to capture payments and invoicing for current and historical purposes.
General
Assist with communicating the Advancement policies and procedures Council-wide.
Carry out special projects and perform other development activities as assigned.
Education/Experience/Specialized Knowledge and Competency Requirements:
Minimum Requirements:
At least 2 years relevant job experience in grants administration, database management, prospect research and fundraising.
Demonstrated commitment to ACE's values and mission, preferably including some experience in higher education.
Bachelor's degree or equivalent work experience, Masters and/or other advanced degree considered in lieu of work experience.
Strong writing, and organizational skills;
Strong problem-solving skills;
Excellent skills using the Microsoft Suite, especially MS Excel.
Excellent skills and significant experience with relational databases, such as customer relationship management systems, financial management system, etc.
Strong written communication skills, including proofreading and editing.
Ability to multi-task in a fast-paced environment with emphasis on accuracy, attention to detail and timelines.
Ability to work independently to meet deadlines on short- and long-term projects.
Positive attitude and willingness to work collaboratively with a team.
Working Conditions/Physical Effort :
This position is open to a hybrid or in-person work schedule.
We require the selected candidate to live within a 100-mile radius of our building, located at One Dupont Circle NW, Washington, DC 20036.
The American Council on Education is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, political affiliation, disability, matriculation, familial status, genetic information, source of income, place of residence or business, status as a victim of an intra-family offense, credit information, protected veteran status, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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