** Administrative Support Specialist**

**Department of Justice**

**Location**

1 vacancy in the following location:

** Relocation expenses reimbursed**

No

** Telework eligible**

Yes as determined by agency policy

**Duties**

** Summary**

This position is located in the Drug Enforcement Administrator (DEA), Office of Training.

This position(s) primary purpose is to support the Office of Training. Performs a variety of miscellaneous duties and responsibilities, which provide continuity and efficiency of administrative office operations and procedures.

**Responsibilities**

As a Administrative Support Specialistyour typical work assignments may include:

+ Provides assistance to a program area which may include finance, human resources, model workplace, scheduling or other core functional area.

+ Assists the office or program by establishing and maintaining filing systems/logs of all incoming and outgoing correspondence, TDY vouchers, and travel vouchers.

+ Manages and utilizes various automated information/data systems to collect data, gather information, prepare reports, and perform daily tasks.

+ Responsible for maintaining an updated list of organizational points of contacts within the organization with delegated roles and responsibilities.

+ Coordinates the in/out processing of all personnel; ensures compliance with established regulations and HQ policies and procedures. **Travel Required**

Occasional travel - You may be expected to travel for this position.

** Supervisory status**

No

** Promotion Potential**

9

**Requirements**

** Conditions of Employment**

+ Must be a U.S. Citizen

+ You must submit to a pre-employment drug test.

+ Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.

+ Applicants must meet all qualification requirements by the closing date of this announcement.

+ You may be required to serve a probationary period.

+ Selected applicants will be required to complete an online onboarding process.

+ DEA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.

+ Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see

+ Current Federal employees cannot transfer unused Time Off Awards to DEA. ** Qualifications**

**Applicants must meet the Specialized Experience requirements as noted below. Qualification claims will be subject to verification.**

You must demonstrate in your resume at least one (1) year of qualifying specialized experience equivalent GS0301-05 for the GS-07; GS-07 for the GS-09*. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. One year of specialized experience for this position includes:*

**GS-07:**

1.) Assisting with administrative and operational issues such as finance, human resources, model workplace, scheduling and other core functional areas

2.) Establishing logs

3.) Assisting with travel orders for an organization

4.) Entering data and gathering information

5.) Preparing reports on information gathered

**OR**

Have one (1) year of graduate level education or superior academic achievement

**OR**

A combination of both, specialized experience and education.

**GS-09:**

1.) Providing support related to administrative and operational issues such as finance, human resources, model workplace, scheduling and other core functional areas

2.) Maintaining logs

3.) Overseeing the travel program for an organization

4.) Maintaining and utilizing various automated systems

5.) Monitoring and executing the budget for an organization

6.) Serving as a central point of contact for an organization

**OR**

Have a Master's degree or equivalent graduate degree OR two (2) full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related

**OR**

Have a combination of both, experience and education.

**Competencies:** Your qualifications will be evaluated on the basis of your level of competencies in the following areas:

+ Administration and Management

+ Financial Management

+ Problem Solving

+ Technical Competence

**Time-In-Grade Requirement**: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

**Note:** Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

It is the responsibility of the applicant to ensure that the appropriate documentation is submitted prior to the closing date of this job opportunity announcement. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job opportunity announcement. Be clear and specific when describing your work history, human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume. **Education**

This position requires specific coursework and/or a degree to meet the basic education requirement. You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Your transcript(s) must clearly demonstrate the course(s) listed in the qualification requirement section. If the transcript(s) does not clearly demonstrate this you must submit a copy of the course description and/or other documentation demonstrating that the courses are equivalent.

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

**Special Instructions for Foreign Education**: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: .

**Additional information**

**Background Investigation:** To ensure the accomplishment of its mission, DEA requires each and every employ