Temporary Administrative Support Specialist, Abacus Service Corporation, Washington, DC
Abacus Service Corporation -
Washington, DC,
US
Temporary Administrative Support Specialist
Date Posted: 2024-04-23
Job description
| Candidates Request Form | ||||||||||
| 1 | Job Title | Temporary Administrative Support Specialist | ||||||||
| 2 | Client Company/Dept. Name | U.S. Court of Appeals for the Federal Circuit | ||||||||
| 3 | Address | 717 Madison Place NW, Suite 412 Washington, DC 20439 | City Name | Washington | State Name | DC-District Of Columbia | Zip Code | 20439 | If others (Address) | |
| 4 | ||||||||||
| 5 | Mark up % (if any) | |||||||||
| 6 | Duration of the project | Project Start Date | Project End Date | |||||||
| 7 | No. of Openings | 3 | No. of Maximum Submissions | 3 | ||||||
| 8 | Job Description | Duties and responsibilities for the temporary Administrative Support Specialist will include but are no limited to: " Provide comprehensive administrative support to the ACE for ASO, including managing calendars, scheduling meetings, making travel arrangements, and preparing correspondence. " Organize and maintain files, documents, and records, ensuring easy retrieval and confidentiality. " Draft, proofread, and edit various written materials, including standard operating procedures, reports, memos, and presentations. " Assist in preparing meeting agendas, materials, and minutes as required. " Respond to inquiries and provide information to internal and external stakeholders in a professional and timely manner. " Assist in monitoring the shared email inboxes within ASO. " Manage and assist with the preparation of reports provided to the ACE for ASO and Circuit Executive's officeWrite, edit, and revise policies, procedures, guides, manuals, and other documents in support of administrative areas for the court for use by ASO staff. " Support procurement activities by researching vendors, obtaining quotes, and entering purchase requests. " Assist with monitoring and maintaining office supplies, equipment, and furniture inventory and providing monthly reports. " Assist in the planning, coordination, and execution of court events, conferences, and meetings. " Prepare event materials, such as agendas, programs, and registration list for court events | ||||||||
| 9 | Skill set info | Minimum of two years of experience in supporting senior government officials or Clevel executives in the public sector.Proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Outlook. Strong capabilities in using SharePoint for document management and collaboration. Familiarity with cloud-based financial management systems. Excellent organizational, communication, and interpersonal skills. Ability to handle confidential information with discretion. | ||||||||
| 10 | Education | A bachelor's degree in business administration, finance, or a related field is preferred, but not mandatory | ||||||||
| 11 | Certifications (if required) | |||||||||
| 12 | Documentation Required for submission | Contract staff assigned for this task must pass the Court's background check prior to starting work. Vendors will prepare a letter indicating the following for each staff member provided: name, date of birth, and social security number authorizing the Court to perform a fingerprint/background investigation. U.S. citizenship is required as this position supports the federal government. | ||||||||
| 13 | Work Hours | 40 hours | ||||||||
| 14 | ||||||||||
| 15 | Work authorization required | US Citizen Only | ||||||||
| 16 | Relocation is accepted | Yes | ||||||||
| 17 | Remote work | No | ||||||||
| 18 | Additional Notes if any | Minimum of two years of experience in supporting senior government officials or Clevel executives in the public sector. All hours shall be worked onsite. No remote work will be permitted for this position. | ||||||||