Overview

Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nation s most critical national security missions. Headquartered in Chantilly, VA and with 16 offices around the world, Arcfield employs approximately 1,200 engineers, analysts, IT specialists, and other professionals who put our customers missions first, helping them solve their most complex challenges through innovations in modeling, simulation and analysis, digital transformation and C5ISR. Visit arcfield.com for more details.

Responsibilities

Engages in a diverse set of specific tasks covering a broad set of administrative capabilities. Answers phones and greets visitors. Schedules appointments and maintains calendars. Schedules and coordinates staff and other meetings. Collates and distributes mail and prepares communications, such as memos, emails, invoices, reports, and other correspondence as requested. Writes and edits memos, letters, and other miscellaneous documents as requested. Creates and maintains filing systems (electronic and physical). Manages office inventory and ensures the regular supply of office materials. Sets up appointments, distributes reports, and manages coordination and correspondence between internal and external bodies. Manages miscellaneous data in spreadsheets (e.g., Microsoft Excel). Operates office equipment including printers, copiers, fax machines, and multimedia instruments. May travel off-site on one or more occasions to deliver classified or unclassified reports or files to other internal or external bodies.

The roles and responsibilities consist of, but are not limited to the following:

• Coordinate schedules, generate minutes, and document action items. As directed, the Contractor shall provide documentation assistance for Sponsor meetings with stakeholders external to the Sponsor.
• Support the management and storage of documentation and records for retrieval and archives.
• Assist with preparations for tours and execution of VIP and liaison visits.
• Support planning and coordination of non-standard executive level engagements (i.e. all hands, offsites, etc.);
• Support Front Office leaders by preparing materials for meetings when requested.
• Organize and consolidate Front Office presentations.
• Support coordination of information and prepare presentations for briefings.
• Support drafting and coordination of cables.
• Submit EARRS requests.
• Support creation of group aliases.
• Support organization and management of Share Drive.
• Serve as the SharePoint Site Collection Administrator.
• Maintain all access control to the Sponsor web and SharePoint sites.
• Support ad-hoc projects serving as the point person for coordinating and organizing.
• activities associated with the delivery of the requirement.
• Prepare, review, and disseminate executive level material to include finalizing briefing packages, drafting e-memos, and coordinating meeting agendas.
• Prepare and review executive level materials to include finalizing briefing packages, drafting e-memos, and coordinating meeting agendas.
• Implement flexible workflows that reflect Sponsor governance practices for pre-coordination, review, and approval processes.
• Work across departments to ensure appropriate content is available for decisionmakers at each review.
• Support other ad-hoc Front Office system integration needs.

Qualifications

• Demonstrated experience working in a collaborative, fast paced environment with a willingness to assist and support teams with evolving requirements and objectives.
• Strong analytical abilities and skills in organizing, planning, communicating, and executing project management tasks.
• Ability to rapidly and effectively analyze and prioritize tasks, solve problems, work several tasks concurrently, and efficiently manage a high volume of emails, develop fluency with online tracking tools.
• Proven ability to work independently while also coordinating, collaborating, and liaising with appropriate stakeholders.
• Ability to develop and maintain positive working relationships with officers at all levels of the organization.
• Demonstrated good judgment, initiative and critical thinking ability to take action to execute mission by leveraging networks and drawing on multiple areas of expertise.
• Ability to support multiple programs and projects simultaneously.
• Extensive experience preparing briefings and documentation for all levels of audiences.
• Ability to translate technical information and communicate it to a non-technical audience.
• Strong analytical skills and attention to detail.
• Self-starter with strong initiative and follow through.
• Expert level skills with Microsoft Office products.
• Minimum of 8 years experience with a Bachelor s. BS 8-10, MS 6-8, PhD 3-5
• Must possess and be able to maintain a TS/SCI with polygraph clearance.

EEO Statement

EEO

Arcfield proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active-Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.