Assistant Office Manager, QLOCKTWO, Springfield, VA
QLOCKTWO -
Springfield, VA,
US
Assistant Office Manager
Date Posted: 2024-04-22
Job description
- Supports company operations by maintaining office systems and supervising staff.
- Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains office staff by recruiting, selecting, orienting, and training employees.
- Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
- Contributes to team effort by accomplishing related results as needed.
- Oversee the ongoing maintenance of accounts
- Support management in the accurate production of budgets
- Reconcile accounts including receivable and payable
- Ensure cashflow is utilized properly and protect reserves
- Audit financial information for inconsistencies
- Issues Invoices & generates shipping labels
- Attending customer support calls