Preferred Solutions Group (PSG) is a woman owned business based in Washington, DC that is uniquely qualified to serve small businesses and corporations alike as they seek to address shifting personnel needs in an ever changing environment. An established part of the Washington, DC community, PSG has maintained effective and successful relationships with a diverse group of companies and federal agencies since its founding in 1987.

We are currently looking for an experienced Recruitment and Outreach Specialist.

Position Description:

Under this Task Order, the Contractor(s) shall provide services in support of the overall functions of the Office of Administrative Services (OAS)/Human Capital Branch (HCB).

Minimum Education Bachelor's

Specific Qualifications

Bachelor s degree in a related field.

Minimum of Four (4) years of experience in a related field.

Computer skills to include Microsoft Office Suite.

Assist with the NIAID Careers Recruitment Marketing (NC RM) Program:

Provide consultative services to hiring managers and administrative officers, providing guidance on the recruitment marketing process, timelines, status updates, and recruitment marketing resource selections.

Work on several positions marketing requests simultaneously, prioritizing requests based on knowledge of position importance, timeline of requested posting dates, time of request, etc.

Research, strategize, and meet with hiring managers, administrative officers, and Division Directors to advise on the most effective strategies for attracting top talent for hard-to-fill positions.

Develop media plans to announce open and/or upcoming positions in strategically chosen resources, which reach many diverse, qualified candidates, in specialized fields.

Remain abreast of and provide advice and guidance on recruitment marketing and social media best practices, guidelines, and regulations, as deemed by the U.S. Department of Health and Human Services (HHS) and the NIH Office of Personnel Management (OPM).

Research, interpret and advise on recruitment, advertising, and marketing laws, policies, procedures, and regulations.

Research and identify new concepts and techniques to broaden targeted recruitment marketing to several different audiences, maintaining a focus on underserved communities.

Recommend solutions and suggestions to hiring managers to improve their recruitment efforts, strategies, and hiring issues.

Independently identify marketing needs across the Institute, including projecting/planning and consolidating advertisement efforts for upcoming global recruitment announcements throughout NIAID and planning and developing recruitment marketing strategies designed to assist in identifying and targeting specific audiences, especially underrepresented populations.

Responds, within 2 business days, to leadership and customer inquiries.

Assist with NIAID Careers Recruitment Marketing Budget & AMBIS Orders:

Analyze the current advertising budget and determines projected spending for the upcoming year.

Work with GSA media vendors to obtain estimates for paid ad postings at the best cost to the government if over $10K, obtain at least 2 estimates if over $15K, obtain 3 vendor estimates.

Combine positions paid advertising requests on one estimate, when applicable, dependent upon timeframes and total costs

Enter AMBIS orders using estimates from the GSA media vendors and final ads texts.

System requirement - must take AMBIS training before receiving access to AMBIS.

Develop AMBIS order approval email to the HCB Branch Chief to include the vendor estimate and final ad text, following the advertising budget formula.

Tracks AMBIS order status and follows up with the purchasing agent for quick processing, as required.

Obtain federal employee approval and completes AMBIS order receiving, following up with purchasing to confirm receipt.

Assist with Developing/Finalizing Recruitment Marketing Ads Texts/Messages, Obtaining Approvals & Posting Ads/Messages to Requested Resources:

Ensure consistency in branding across all NIAID Careers advertising and social media platforms, using templates for NIAID Careers ads texts, flyers, emails, and/or online banner ads.

Provide guidance on and ensures all NIAID Careers communications adhere to NIAID employment brand design requirements and NIAID editorial standards.

Work closely with NIAID, selecting officials, administrative officers, and the Office of Communications and Government Relations (OCGR) to assist with ad text development.

Obtain all ad text approvals.

Obtain OCGR reviews of all ad text.

Obtain requestor approval of OCGR s revisions.

Obtain Branch D approval of ad text per division/office where the position is located (N/A for Postdoc ads)

Apply HR revisions, if applicable, accepts revisions, finalizes text, and saves to EDRMS.

Post ads texts/position announcements to free marketing resources.

Correspond with a variety of contacts to ensure ads are posted and confirmations are received.

Social Media Requests:

Submit Web Edits Request Form and works with OCGR to post ad text to the NIAID Careers website.

Obtain NIAID Careers Opportunities link and submits Web Edits Request form to develop/post messages on the NIAID Careers social media networks.

Submit request to the NIH Corporate Recruitment Unit, using the NIAID Careers Opps link, to post announcements on the NIH Jobs social media networks.

Update Final List of Links with links to free marketing resources postings, where applicable, and adding links to the paid resources from the vendor, to develop the final list of links.

Develop/update final lists of links for all marketing resources (paid and free) per request.

Review the list of links from the media vendor for paid ad postings, if applicable, to ensure a link to the ad works, the spacing is correct, and all links within the ad text work. Resolve issues with the vendors, if applicable.

Link ad/messages postings from the free marketing resources on a document that lists the requested free resources (described above)

As ads/messages posts, finalize the Final List of Links document, including the websites/resource names, linked to the postings where applicable, and including the position name, division/office, and full posting dates in the title of the final list of links document.

Categorize the list of links into Scientific Websites, Diverse Resources, General Resources, social media, and List servs, listing the appropriate resources under the correct headings.

Send final list of links to RM Manager for review; upon approval, upload the final list of links to the appropriate EDRMS folder and into the portal to close out the request.