The SWG-C Coordinator will work with a multi-disciplinary team overseeing the activities under an NIH contract to support a large research consortium. The SWG-C will provide coordination and administrative support to scientific working groups and committees. The SWG-C Coordinator will support the following tasks:

* Provide logistical and administrative support for meetings including scheduling, developing meeting materials, disseminating information, taking minutes, and working with committee leads to track action items and ongoing committee issues/tasks.

* Maintain electronic membership and email lists for working groups and committees.

* Maintain and update online informational resources by updating content through a content management system (CMS). Information may include meeting calendars, project/study descriptions, and project status updates.

* Respond to inquiries from investigators, group members, and client staff.

* Support program tracking including status of publications, committee/working group action items and issue tracking.

* Participate in user acceptance testing (UAT) for website releases

* Provide support to meeting planning team in planning and preparation for two in person meetings per year including preparing meeting materials and slide decks, signage, meeting promotion, assist with hotel sourcing, audio/visual and tech support and other tasks as needed

* Provide on-site support for up to two in-person meetings a year (travel to DC or other US location required)

Required Qualifications Experience and Skills

* Bachelor's degree from an accredited college or university

* 1+ year of meeting planning/coordination experience

* 1+ year of experience with Microsoft Office 365 products including Teams, Outlook, Excel, and PowerPoint

* 1+ year of experience facilitating virtual meetings such as Zoom or MS Teams

* 1+ year of experience taking meeting minutes/notes for highly technical/scientific meetings

Preferred qualifications

* Experience supporting scientific committees or working groups

* Experience with planning and supporting onsite meetings or conferences

* Experience conducting User Acceptance Testing for websites

* Experience managing spreadsheets and other data management tasks (e.g., using Excel or R)

* Interest in public health, clinical research and/or clinical and translational science

* Experience working at or with NIH or HHS

* Experience working with remote teams

Professional Skills

* Exceptional organizational skills and experience managing and coordinating projects/tasks

* Excellent written and oral communication skills and attention to detail

* Experience working in a team setting and collaborating with others to effectively carry out tasks

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email ...@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:

$47,717.00 - $81,118.00

Nationwide Remote Office (US99)