Job Description - Program Coordinator Facilities (2400012M)Job DescriptionDescriptionDescription

The Program Coordinator - Facilities will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management.QualificationsQualifications

Minimum EducationBachelor's Degree Work requires analytical, communication and organizational skills generally acquired through completion of a bachelor's degree program (Required)

Minimum Work Experience5 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)

Required Skills/KnowledgeExcellent written and verbal communication skills.Experienced in department budget and personnel administration and communication.Computer Skills Excel, Microsoft Word, Access, & PowerPoint

Functional AccountabilitiesProvide Operational OversightCoordinate administrative tasks consistent with workload requirements and available resources.Participate in specified divisional operations and systems.Recommend and participate in development of new processes and systems to meet departmental needs.Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.Maintain and process employee time cards and attendance records.Manage BudgetParticipate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary interface with the grants management office).Ensure availability of data for management decision making.Committees and MeetingsCoordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;Coordinate correspondence and maintain extensive filing system.Administrative SupportServe as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.Assist with updates to the website, maintain mailing lists, file logs.Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.Assist with other office duties as needed.Assist with building and testing application database.Assist in the development of policies and procedures for specific departmental/functional responsibilities; develop procedures for troubleshooting.Assist to develop reporting databases.Assist in end-user training.Assist in the development of on-going maintenance requirements.Assist in the planning of subsequent enhancements/phases to ensure maximization of solutions.

Organizational AccountabilitiesOrganizational Accountabilities (Staff)Organizational Commitment/Identification

Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

Demonstrate collaborative and respectful behaviorPartner with all team members to achieve goalsReceptive to others ideas and opinions

Performance Improvement/Problem-solving

Contribute to a positive work environmentDemonstrate flexibility and willingness to changeIdentify opportunities to improve clinical and administrative processesMake appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

Use resources efficientlySearch for less costly ways of doing things

Safety

Speak up when team members appear to exhibit unsafe behavior or performanceContinuously validate and verify information needed for decision making or documentationStop in the face of uncertainty and takes time to resolve the situationDemonstrate accurate, clear and timely verbal and written communicationActively promote safety for patients, families, visitors and co-workersAttend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Primary Location

Primary Location

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District of Columbia-WashingtonWork Locations

Work Locations

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CN Hospital (Main Campus)

111 Michigan Avenue

Washington

20010Job

Job

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Non-Clinical ProfessionalOrganization

Position Status

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R (Regular)

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FT - Full-TimeShift

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DayWork Schedule

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Days M-FJob Posting

Job Posting

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Apr 15, 2024, 2:24:18 PMChildrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The Know Your Rights poster is available here: and the pay transparency policy is available here:Know Your Rights Pay Transparency Nondiscrimination Poster.Please note that it is the policy of Children's National Hospital to ensure a drug-free work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.

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