Job Type

Full-time

Description

Job Purpose

The HIM Specialist is responsible for assisting physicians in record completion, performing secondary analysis to check whether records meet completion standards.

Duties and Responsibilities

• Enter, modify, and complete deficiencies from the record completion module in Hospital computer system.
• Responsible for maintaining the files for assigned terminal digits within the incomplete files.
• Provide back-up for the record assembly and primary analysis and transcription process functions.
• May also be assigned to follow-up with other hospital departments on reports and materials missing from the record at time of receipt.
• Reviews records after completion of continuing deficiencies. Completes or notes deficiencies missed appropriately, including data entry revision and phone follow-up daily.
• Assists physicians with retrieval and explanation of records needing completion.
• Consistently attempts to locate all records with appropriate documentation and explanation of problems.
• Keeps record deficiency data accurately in a timely manner. Data entered/modified accurately as assigned.
• Maintenance of all files and records daily.
• Process electronically-signed reports including: filing, checking, updating deficiency in record and MRC system.
• Prints and reviews suspensions call list. Call physicians by close of business each Tuesday.
• Prints and reviews incomplete/suspension notices. Notices are mailed by close of business each Tuesday.
• Print and review suspension list and email to designated recipients. Obtain signature of chief Medical Officer, distribute to designated departments by noon each Thursday.
• Assists with record assembly and/or primary analysis as assigned; specializes in follow-up on missing reports when requested.
• Completes all processes accurately and within time period required.
• Responsible for transcription process function as needed.
• Completes and submits weekly productivity sheet.
• Use, protect and disclose patients' protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards

• High School graduate or equivalent is required
• Previous experience in a Healthcare/medical record department preferred
• Medical record analysis preferred
• Demonstrated skills in analytical thinking, problem solving
• Effective verbal and written communication including ability to present ideas and concepts effectively to providers, leadership and other members of our healthcare team
• Ability to organize multiple priorities and make independent decisions
• Demonstrated ability to work well with others in a creative and challenging work environment
• Self-motivated and able to work independently without close supervision
• Proficient in the use of computers including Microsoft Office (Word, Excel, PowerPoint, etc.), Outlook, and other applications necessary to perform the role

• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear. Perform light lifting (up to 15 pounds).
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: Works in a well-lighted/ventilated office setting. Subject to frequent interruptions. Minimal occupational exposure to infectious diseases, blood borne pathogens, hazardous chemicals, noxious odors, latex, or musculoskeletal injuries. Operate Office machines properly and in accordance with Hospital safety standards. Ability to work in accordance with Hospital Safety Standards.